Facilitates procurement requests and orders with all concerned projects, departments such as Program, Finance, Supply Chain and HR to ensure that the right goods and services are  requested and ensure timely procurement and delivery of goods and services to the requesters.

SCOPE OF ROLE:

Reports to: Supply Chain Coordinator

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Technical/Operational

• Advise and assist all staffs on planning of procurement (bulk orders) and ensure that all required documents are forwarded by the project managers in time, with clear specifications, and appropriate authorization.

• Involve in the preparation of all buying documents, conduct the analysis and make ready for signature, and ensure all procurement documents are signed by appropriate budget holders.  

• Prepare purchase orders using appropriate SCI procurement formats and pro-save system.

• Organize all procurement documents per the SCI procurement policy and prepare payment using Pro-save

• Conduct regular market surveys of goods and services, establish and maintain a well-defined suppliers database using standard SCI format. 

• Review procurement documents for correctness, transparency and full compliance with audit and internal procedures and regulations.

• Prepare bidding documents for every buying needs with respect to procurement threshold.

• Provide technical support to project staffs on procurement related issues.

• Regularly collect price lists for most frequently procured items and update it in quarterly basis.   

• Advise on best sources of supply and freighting options.

• Ensure all appropriate due diligence checks and risk assessments are carried out in line with SCI procurement policy.

• Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement services and submit to supply chain coordinator.

• Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review. Regularly update this information to procurement coordinator.

• Make suppliers aware of SCI values and their need to comply as part of agreements.

• Orient /brief our suppliers, contractors, and landlords on our key policies and procedures including procurement process.

EXPECTED SKILLS AND BEHAVIOURS

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling to the rest of SCI staffs.

• Holds suppliers accountable to deliver on their responsibilities.

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

• Widely shares their personal vision for SCI engages and motivates others

• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions

• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence

• Displays consistent excellent judgement

 Job Requirements

QUALIFICATIONS AND EXPERIENCE

• BA/BSC degree in Business management, IT, procurement/supplies management Accounting and other related fields with minimum of three years.

• Proven experience in procurements and supply chain from any kind of organization preferably from similar sector/NGO/.

• Knowledge of key organizational/institutional compliance requirements in respect of Audit Supply chain and procurement.

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching. 

• Experience of solving complex issues through analysis, and definition of a clear way forward commitment to SCI values.

• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

• Highly organized with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable environment.

• A high level of computer literacy (word, excel, power point, etc.)

How to Apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Register using THIS LINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.