Hararghe Health Research  (HHR) Ethiopia

We are seeking to appoint a full-time Data Clerk to be based in Harar,to support the development of the new Child Health and Mortality Prevention Surveillance Program. This is a collaboration between Haramaya University, the London School of Hygiene & Tropical Medicine and Emory Global Health Institute.The post-holder will be responsible for assisting the project with data entering activities in running the CHAMPS program. He/she will be expected to: enter data in the system that the project is using.

Haramaya University, Oromia, Ethiopia

Haramaya University is one of the oldest Universities in Ethiopia, with its first intake in 1954. It is about 17km from the city of Harar, 40km from Dire Dawa (where there is a regional airport), and 510km East of Addis Ababa. The College of Health and Medical Sciences is based on a campus in Harar town to facilitate training of students in nearby hospitals. This campus also hosts the office of the two Health and Demographic Surveillance Systems (HDSS).

Child Health and Mortality Prevention Surveillance network (CHAMPS)

The Child Health and Mortality Prevention Surveillance network (CHAMPS, http://champshealth.org/) is a new global health surveillance network funded by the Bill & Melinda Gates Foundation, aimed at understanding the causes of child death in developing countries, particularly sub-Saharan Africa and South Asia. The Emory Global Health Institute, which houses the U.S. office of the International Association of National Public Health Institutes (IANPHI), is the lead partner in the network and has worked with the London School of Hygiene to develop the collaboration with Haramaya University.

Principal Duties and Responsibilities

The post-holder will work full-time at the CHAMPS site in Harar, Eastern Ethiopia. The post-holder will be expected to: assist in recruiting and managing administrative staff, maintaining accounts, procuring equipment, coordinating meetings, preparing reports and minutes, and work with the international and local team.

Key Responsibilities

• Coordinate the overall HHR Finance, HR, procurement, logistics, fleet management and administrative matters.

• Oversees quarterly financial reports and cash remittance requests are prepared and submitted to LSHTM.

• Participate on project proposal writing representing project management and operations unit.

• Review HHR procurement and inventory management SOP

• Manage new staff recruitment, financial report preparation, annual budget preparation.

• Ensure sufficient cash balance is available at HHR bank account.

• Guide and direct project team members to ensure compliance with set standards, procedures, and guidelines.

• Ensure availability of financial, material and human resources required to complete a project successfully.

• Ensuring proper financial management of the project.

• Provide technical input to Finance and Administrative personnel in budget preparation, grant/contract and procurement actions during project proposal writing when needed.

• Oversee recruiting, interviewing and hiring of local office staff and consultants as needed.

• Supervise local staff and consultants, provide developmental opportunities for project management and operations unit staff, evaluate performance and provide feedback.

• Responsible for overseeing the development and execution of project deliverables, lead project planning, budgeting, action plans and monitoring processes.

• Communicate and liaise with the CHAMPS team in Ethiopia, as well as national and international collaborators.

This job description reflects the present requirements of the post but may be altered at any time in the future as duties and responsibilities change and/or develop providing there is full consultation with the post-holder.The post-holder will carry out any other duties, tasks or responsibilities as reasonably requested by the line manager, Prof Nega Assefa.

Location: Haramaya University, Oromia, Ethiopia

Responsible to: Nega Assefa

Full Time/Part Time/Casual: Full time

No. of posts: 1

Duration of contract: 1 year with likely extension

Salary: 33,604 Birr per month

Job Requirements

Qualifications:

Essential requirements

• Master of Business Administration, Public Administration

• Excellent oral and written communications skills in English

• Good computer skill ,Good internet use skill

• Minimum of 6 years work experience including supervisory and managerial level

Desirable requirements

• Management experience (in supervision, training, planning)

• Accounting or budget management experience

• Experience in administrative work in higher education, research or NGOs

• Oral and written communication skills in Amharic and Afan-Oromo languages

•  Ability to collaborate with people, processes, and systems

How to Apply

Haramaya University Human Resource and Development Directorate office, Administration Building 1st Floor, Room No. 114 at Haramaya’

CHAMPS office at College of Health and Medical Sciences, Haramaya University SGS building, Harar.

Haramaya University Liaison Office at Addis Ababa, Arat Kilo. Former Germany Cultural Institute Building Office No.15.

Submit your credential and CV via email: HHRjobs@hararghe.org