OVERVIEW OF CTG 

CTG Ethiopia supports and manages humanitarian projects through a rapid and cost-effective service for development and humanitarian missions. We recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions. Through our efficient and agile HR, logistical and operational services, CTG Ethiopia saves organizations time and money. We handle our clients’ HR related issues, so they are free to focus on their core services. We offer a wholistic fabric of project management, implementation and support.

OVERVIEW OF THE POSITION

The role of the Administrator is to organize & coordinate administration duties & office procedures. Create & maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication & safety. The successful candidate will support the Senior Account Manager. The successful candidate will be required travel to different regions of Ethiopia.

GENERAL FUNCTIONS

Role objective:

• The CTG Administrator will be required to carry out the following duties:

• Always represent CTG in a professional & courteous manner when dealing with consultants & the client.

• Address daily client & consultant queries & escalate those that are problematic to the Senior Account Manager.

• Maintain organised & accurate HR records for all consultants.

• Recruit & onboard new consultants, collecting relevant documentation prior to contract issuance & ensuring that the process is carried out in line with Ethiopian labour laws.

• Maintain, coordinate & review of consultants’ monthly timesheets.

• Support payroll preparation & inform the Senior Account Manager of any issues that need to be addressed before the pay run.

• Monitor & track all medical expenses, leave requests, flights bookings etc. ensuring all relevant documentation is uploaded on to the system.

• Schedule meetings & appointments as & when necessary.

• Prepare monthly HR reports including but not limited to medical claims, leave requests / balances, flights, etc.

• Provide general office administration.

• Any other duties as may be assigned. 

Project reporting: This role reports to the Senior Account Manager 

Team management: This role has no team management responsibility.

Place of performance: Ethiopia

Contract duration:  6 months 

Starting date:  15-June-2023

Job Requirements

Qualifications

Education:

• Diploma in or Bachelor’s Degree any relevant discipline

Work experience:

• Minimum of 3 years of demonstrable relevant Administration experience. (essential)

Geographical experience:

• Minimum of 3 years of experience in Africa (essential).

Languages:

• Fluency in English (essential) and Amharic (essential).

Key competencies:

Core Competencies

• Diploma in any relevant discipline & / or Bachelor’s Degree in any relevant discipline.

• Minimum of 3 years of demonstrable relevant administration experience.

• Fluency in English is essential plus good knowledge in Arabic & the local language.

• Proven experience as an Administrator or Administrative Assistant.

• Knowledge of Office Administrator responsibilities, systems & procedures.

• Proficiency in MS Office (MS Excel & MS Outlook, in particular).

• Hands on experience with office machines & printers.

• Familiarity with email scheduling tools, like Email Scheduler.

• Excellent time management skills & ability to multitask & prioritize work.

• Attention to detail & problem-solving skills.

• Excellent written & verbal communication skills.

• Forward thinking & solution orientated thinking.

• Ready to receive training & development guidance from CTG management.

• Strong organizational & planning skills in a fast-paced environment.

How to Apply

Submit your CV and Cover letter via email: ctgethiopia@ctg.org

N.B: Please put the subject line as: Administrator Shortlisted candidates will be contacted for an interview