Job Purpose

The Admin & finance coordinator will be effectively manage the Finance and Administration  function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes. The incumbent will ensure that transactions related to the grant are executed in accordance with World Vision and the donor requirements. S/he will will authenticate accuracy of payment of expenditures, check authorization levels, budget availability, budget lines and proper coding on which the expenses are to be allocated to, ensuring compliance with World Vision and donor procedures.

Accounting Systems, Processes, and Controls:

• Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

• Apply current WVE and donor policies and procedures

• Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

• Develop accounting systems that produce accurate external reporting

• Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

• Apply current WVE and donor policies and procedures

• Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

Financial planning,  monitoring and Reporting:

•  Contribute in the development of annual activity and budgeting planning processes

• •    Ensure monthly BVA are prepared at Zonal and woreda level to keep zonal and woreda management informed about budget burn rate.
  •    Ensure expenditures are remain within the annually approved budget and there is no overspending without prior approval.  
  •    Validate and verify monthly financial reports submitted by woreda finance officers;
  •    Submit financial reports of zonal and woreda office in a timely manner
   

Financial Risk Management

• Apply the organization’s overall accounting policies.

• Prepare auditable month-end supporting account reconciliations and schedules.

• Prepare lo

Accounting Systems, Processes, and Controls

• Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

• Apply current WVE and donor policies and procedures

• Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

• Develop accounting systems that produce accurate external reporting

• Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

• Apply current WVE and donor policies and procedures

• Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

Financial planning,  monitoring and Reporting

• Contribute in the development of annual activity and budgeting planning processes

• Ensure monthly BVA are prepared at Zonal and woreda level to keep zonal and woreda management informed about budget burn rate.

• Ensure expenditures are remain within the annually approved budget and there is no overspending without prior approval. 

• Validate and verify monthly financial reports submitted by woreda finance officers;

• Submit financial reports of zonal and woreda office in a timely manner

Financial Risk Management

• Apply the organization’s overall accounting policies.

• Prepare auditable month-end supporting account reconciliations and schedules.

• Prepare local statutory and tax reporting.

• Collaborate with audit staff on annual independent audits.

• Comply with donor and World Vision Ethiopia’s accounting policies and procedures, both written and unwritten, and report any instances of non-compliance.

• Support and financial monitoring for Woreda Financial activities 

Fleet Management

• Perform various fleet management, scheduling vehicle assignment, updating vehicle status, driver assignments and registration information daily.

• Maintain detailed, accurate, and up to dated data of all vehicles, submit the required information as needed.

• Submit vehicles accident report to Insurance Company, make follow up for timely maintenance, claims settlement and maintain incident record.

• Perform vehicle annual inspection and insurance policy renewal periodically on time

• Keeps maintenance and repair data and fuel tickets documents and logbook reconciliation.

• Prepare  compiled and updated periodic monthly vehicle report of  on time

Administration functions

• Prepare and drive the administration annual plans and budget integrated with all project plans and ensure expenditures are within the approved budget

• Oversee the maintenance and repair of buildings, furniture and equipment, and offices.

•  Record all  fixed assets on WVE fixed assets register data base and submit inventory report and any information needed  on time

• Manage the well-functioning of facilities  at  office to operate to the required standard; making sure that the telephone lines,  electrical power supply including generator,  water operate to the required standard and identifying facility needs

• Ensure the management of outsourced services such as security guards, canteen operations, cleaning services, and supports programs in relation to facilities in the field offices and other activities as required.

• Provide leadership to supervised  staffs by  Engaging in and ensuring timely and accurate performance agreements, reviews and appraisals are done and coaching and mentoring are practiced within the Administration department to enhance accountability.

Job Requirements

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least 8 years working experience preferably at a senior level and with at least 2 years supervisory experience.

• Required Education, training, license, registration, and certification

• BA or MA Degree in Finance, Business Administration, Accounting or related field

Preferred Knowledge and Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Sun System etc.

• Good verbal and written communication skills in English

• Able to leverage key opportunities to mitigate business risks

• Excellent working knowledge of US GAAP and government/donor regulations and requirements

• Experience with government grant regulations and financial reporting requirements/ Prefered/

• Certified Public Accountant or equivalent /  Preferred/ 

How to Apply

Interested applicants can send their CV with three references using the link: CLICK HERE

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable company that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.