About Swiss Church Aid (HEKS/EPER)

Swiss Church Aid (HEKS/EPER) is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid (HEKS/EPER) works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid (HEKS/EPER) engages in development cooperation, humanitarian aid and church cooperation working in more than 30 countries and running around 200 projects world-wide. Swiss Church Aid (HEKS/EPER) is a member of the ACT Alliance. Swiss Church Aid (HEKS/EPER) - Ethiopia Country office is recruiting a Finance and Grants compliance Officer for its Country Office.

Purpose of the Job

The Finance and Grants compliance Officer supports the Finance and Administration Manager, Program Manager and other country program and project teams in Swiss Church Aid (HEKS/EPER) to efficiently manage a grant by an international donor. The role will support effective and efficient country office grant management and ensure high quality reporting standards and compliance with donor rules and regulations. The Finance and Grants compliance Officer will build partner and staff capacity in grant management.

Position: Finance and Grants compliance Officer

Duty Station:   Addis Ababa Country office with frequent travel to field sites in different regions of Ethiopia

Required No: 1

 Duration of Employment: 12 months with possibility of extension, based on funding availability.

 Salary:  As per the scale of the organization and benefit package

 Job Description

Key areas of responsibilities are:

Grant Management and Resource Mobilization

·         Responsible for grant management processes including partner’s capacity assessments and ensure their financial compliance with the organization and donors’ regulations.

·         Contributes to resource mobilization activities including preparing cost proposals and budgets;

 Compliance Management

·         Ensure compliance with donor contractual terms and conditions

·         Process financial transaction in compliance with financial manual and regulations of the grants.

·         Follow up and Process sub grantees payment request on time.

·         Identify financial risks facing the grants and share with management

·         Support and coordinate grants end closure processes

·         Support with internal and external audits done on the grant, provide relevant information for audit responses and recommendation.

Financial Accounting and Control

·         Prepares financial and narrative reports in accordance with donor requirements and submits on time before the deadline.

·         Reviews Partner’s grant financial reports for accuracy, completeness and compliance with GAAP and donor requirements. Ensure variance explanations are reasonable, ensuring any unusual items are identified and followed up.

·         Ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures, donor terms and conditions and Government policies. 

·         Provides ongoing technical assistance to the finance and program team in the development of effective and reliable financial management systems.

·         Carries out overall coordination and verification of payment vouchers/other documents.

·         Reviews financial reports and documents from the field offices and ensures that they are timely received.

·         Ensures that all procurements, payments and other transactions are in line with donors’ financial guidelines, rules and regulations for procurement, accounting and reporting.

·         Undertakes the day to day tasks related to the financial grant management issues.

·         Assists the Program team in reviewing project budget utilization and undertakes budget revisions accordingly.

·         Performs due diligence review and expenditure verification of partners. 

·         Produces the necessary ad-hoc reports as required, including quarterly financial and narrative reports for the Ethiopian government.

Audits

·         Responsible for Grants financial audit process and participation in audit reviews.

Capacity Building and Training

·         Build capacity of staff and partners in financial management, reporting and compliance issues.

·         Build and maintain positive relationships with staff members, partners and other stakeholders

 The employee may be asked to perform duties and tasks not covered in this job description as well as to provide support in other areas when necessary by the direct supervisor.

Job Requirements

BA Degree in Accounting and Finance or any other relevant field

A minimum of Six years’ work experience in a similar field

3 years of International NGO experience is a plus

 Prior financial grants management experience;

 Skilled in team management and capacity building;

Experience in using accountancy software packages

Ability to work under pressure and meet deadlines

Excellent organization skills, including time management & prioritization.

Excellent command of English and reporting skills

Good computer skills

Diligent and trustworthy person

Analytical skills

 Desirable

 Experience with USAID / BHA funded Projects

 Experience in capacity building of local institutions.

How to Apply

Interested and qualified candidates can apply by sending a cover letter and updated CV through CLICK HERE

 Deadline for application: May 31, 2023

Mention the location and position you are applying for on the subject of your email and your application letter. Your application will not be reviewed if you fail to do so.

Only short-listed applications will be contacted. No phone calls are allowed!

Qualified Female applicants are encouraged to apply