Role profile:

As Grant Officer you are responsible for finance compliance and risk management working with programme staff and partner organizations to assist them in planning, granting, budget and financial management.  Oversee partners’ financial reporting, budgeting, auditing and compliance to agreed Light for the world’s procedures and policies. The position is meant to build the financial and budget management capacity of local partner organization through training and support. The role help to improve the capacity of Light for the world programme staff to understand and uphold both Light for the world ‘s and institutional donors' financial policies and procedures and proactively manage contracts and risk within respective projects and programmes.

Major responsibilities of this role involve:

·       Co-ordinate the project's grants accounting, reporting, compliance and sub-grant management.

·       Assist the Grant Manager in reviewing sub grantee budget and, prepare contracts/agreements and follow up on compliance.

·       Manage correspondences and matters in regard to sub-grant management in consultation with the Grant Manager.

·       Handles the day-to-day business management grant management (non-programmatic) aspects of grants.

·       Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities

·       Communicates  regularly with internal finance and program staff,

·       Documents financial management and budget procedures, regular review and update Grant Management Standard Operating Procedures and relevant documents governing awards as needed.

·       Works as a team with other Grants Office staff in performing grants office activities  and assists the colleagues   with obtaining and maintaining external funding.

·       With Technical and Financial teams, conduct required reporting requirements on progress reports, performance reports, Governmental Reports, Invention Statement and Certification, and Equipment Inventory Report.

·       Keeps the relevant staff informed about upcoming deadline and deliverable, thereby ensuring smooth completion of work responsibility throughout the life of award processes.

·       Keeps accurate and complete financial records of the project.

·       Conducts procurement plan as needed as required to be reviewed and/or approved by donor on funds request.

·       Support and assist in setting grant management policies, and developing and enforcing procedures that assure transparency in the sub-grants processes.

·       In liaison with the Grants manager, ensure proper grants management (effective use of the grant management system) for the project and ensure it is fully operating, providing the relevant grants reports and regular updates.

·       Provide technical support and supervise the sub recipients to ensure full compliance with the donor requirements.

·       VAT claiming process for respective Projects in order to ensure timely reimbursements

·       Provide continuous feedback to all Sub recipients on grants performance

receive  and review  periodic grants reports for all sub recipients  and ensure proper allocation of expenses, reasonability of expenses and allowability as per donor guidelines.

·       Periodic review  of  local  partner  internal  controls  and  policies  for  advice  on strengthening           and transaction verification through  monitoring  and supervisions.

·       Financial capacity building delivered to program staff and partners.

·       Support in preparation and managing donor/internal audits including liaison with auditors and providing necessary financial archiving procedures to ensure all required expenditure support documents are properly maintained and availed when required.

·       Under the  supervision  of Grant  Manager,  Partner  monitoring  and managment

·       reports against key indicators taking appropriate action where necessary including flagging risk and appropriate management action.

·       Ensure all financial transactions of the project are properly authorized, recorded, supported and filed.

·       Facilitate  training,  workshops/seminars  for  the  sub  recipients,  to  foster  good understanding of the grants process, implementation,  reporting and accounting.

·       Co-ordinate the VAT claiming process for Country office  and ensure that timely reimbursements

·       Provide mentorship to field level staffs and sub recipients and capacity development to them to plan, implement,  monitor and report on grants awarded.

·       Organize and maintain electronic and paper files  of grant documents and resources

·       Record receipt of grantee reports in grants database and accounting software

·       Assist with data entry and coding in grants database and accounting software

·       Produce reports including grant activity reports and other reports as needed for the both internal and external users

·       Support Grants Managers with tasks related to compliance and generating grant documents, and mailing grant agreements and grant related documents.

·       Work to enhance and improve grants management processes and increase efficiencies.

·       Manage the petty cash process for seconded staff at regional and zonal level  and reconciliation, and staff advances / reimbursements, in accordance with the formal standards given.

Job Requirements

• Master’s in business administration (MBA) or BA degree in Accounting & Finance .

• 3 years of relevant experience for MBA and 5  years and above  for BA degree

• Relevant experiences on managing grants/contracts and financial management from institutional donors (USAID,etc...)

• Excellent communication, presentation and writing skills in English and Amharic is required. Knowledge of Afan Oromo and Tigrigna is a plus.

• You are proficient in using software applications and tools such as MS Office, QuickBooks, Grant management data base and web conferencing application.

• Good communicator with strong organizational, time management and analytical skills.

• Excellent inter-personal, cultural and diplomatic skills

• Ability to juggle competing priorities, meet demanding deadlines and work under pressure

• Your high sense of responsibility, your hands-on mentality as well as your structured and independent working style help you achieve your objectives.

• Willingness to Travel to project areas

• Willingness to take additional responsibilities.

How to Apply

What we can offer as an employer: We are offering an outstanding opportunity to bring about change through an international development organization with strong expertise, a growing profile and a dedicated team.

Please send non-returnable CV and a cover letter mentioning how your experiences match with the job advert until 31st of May 2023. Please mention your salary expectation in your application letter and include 3 professional references into your CV. Applications should be sent only to ethiojobs.

We are an equal opportunity employer. We strongly encourage people with disabilities and or women to apply for this position.  Only shortlisted candidates will be contacted for an interview.