1 MAIN PURPOSE OF JOB

To support day to day document preparation, scanning, indexing and export of documents to the EDMS and to ensure documents accessioned and data collected is entered in the appropriate repositories/registers. To assist Information Records Management Assistant (IRMA) in records appraisal, weeding and disposal of various registries and archives of Amref documents.

 3.           RESOURCES

·       Laptop

·       High Volume Scanners

·       Photocopier Machines

·       Office stationery and supplies

4.          Essential duties and responsibilities

 KEY AREAActivityEXTENT OF DISCRETION      DIGITIZATION ACTIVITIESPrepare documents for scanning      Under guidance of the ICT officerScan documents using high volume scannersIndex documents and export to the EDMSAssist in posting scanned documentsRestoration of scanned documentsFiling and arrangement of Archives Quality checks/Control of documents in the EDMS

5.      ANY OTHER TASKS

As assigned by the ICT officer.     

Job Requirements

a. Education and Knowledge

Diploma or equivalent qualification in Information Technology, Information Sciences, Records Management or Library Sciences or equivalent combination of education and experience.

 b.     Experience and Competencies

 Applicants are not required to have professional work experience for participation in the programme. However, they are required to have some knowledge of IT, financial/procurement, administrative and/or human resources processes, terminologies and phrases. Requires skill in operating office equipment such as heavy-duty scanners and personal computers.

The Applicants need to have average typing skills of at least 30 WPM with a good eye to detail and able to work under minimal supervision.

LANGUAGE & COMMUNICATIONS SKILLS

• Ability to read and comprehend correspondence, memos and to use good English.

• Ability to write simple correspondence.

• Ability to effectively present information orally to co-workers and the general public.

• Requires considerable skill in the application of office methods and procedures.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is frequently required to stand; walk and reach high heights.

• The employee must occasionally lift and/or move heavy boxes and files.

• Specific vision abilities required by this job include close vision, distance vision and depth perception.

5.      ENVIRONMENTAL CONDITIONS

a.      Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.

• Exposure to dusty conditions may chance during the tenure.

• The noise level in the work environment is quiet to moderate.

b.     Hours of work

The job holder will work within the recommended Amref Health Africa working hours.

How to Apply

Interested applicants please visit our WEBSITE to submit your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter, detailing why you are the best fit for this position, and your CV with relevant skills and experience. Closing date will be June 4, 2023. Only shortlisted candidates will be contacted.

If you face any challenge applying on our website contact us at  ETrecruitment@Amref.org.

Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.