Médecins Sans Frontières-Holland

Internal /external vacancy announcement-Re advertised

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

 MSF Holland is looking for: HR Assistant (re- advertised)

 Position Title: HR Assistant  (re- advertised)No. of Positions: OnePlace of Work: Abdurafi / Midre Genet Project, Amhara Region.Reports To (direct and functional supervision): Project FIN/HR ManagerTerms of Employment: 6 months with possibility of extension   Remuneration and Benefits:Starting Gross Salary: 23,480.00 ETBMedical Cover: As per the organisation’s policyHardship Allowance: 30% of salary with maximum amount of Birr 5,500Date of  application (six working days): 29 May  to  05 June, 2023

 Main Purpose Execute administrative, HR and legal related  tasks to support the Project HR  Manager following  MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

 Accountabilities 

Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.Updating the HR database and personal files to facilitate HR processes management.Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.Additional HR/ Admin tasks delegated by the Project HR Manager
MSF Section/Context Specific Accountabilities 

• Ensure that all travels from the field – project are organised together with the coordination.

• Assist department heads and supervisor in the drafting of their annual holiday plan and follow-up

• Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is complete timely and according to the procedures.

 Support the project in recruiting people:

• Drafting and publishing of job offers according to the established procedures.

• Collect CV’s and make practical arrangements for the interview/test.

• Assist in translation when needed.

• Provide the selected staff with administrative and practical information about the employment framework before contract signature.

      Contract Management & Payroll

• Ensure that all staff administrative files are completed and kept according to procedures; guarantee their proper filing and confidentiality of the employees’ personal data.

• Ensure registration/cancellation of employees into the pension scheme.

• Follow up and anticipate end of contracts and renewals, and prepare all necessary documents.

• Follow up of the clearance procedures of end of contract employees.

• Explain pay slips when questions arise in the field.

• Calling daily workers according to the request 

Others

• Supervision of domestic cooks and cleaners

• Ensure all employees have valid MSF ID cards.

• Keep information updated on NS Training, record trainings done in order to be able to provide accurate information at any time.

• Make sure all admin documents are easily available in sufficient quantities to facilitate admin procedures (leave forms, employee file forms, …)

• Preparation of the monthly admin report.

• Covering the gap of  FIN assistant in the holiday time.

Job Requirements

Education

• Degree/Diploma in Management or administration related field

Experience

• Essential previous working experience of at least two years in relevant jobs.

• Desirable experience in MSF or other NGOs in developing countries.

Languages                       

• Mission language and local language essential. English speaking, understanding and writing necessary

Knowledge

• Essential computer literacy (word, excel, internet)

Competencies

• Results and Quality Orientation L2

• Team work and Cooperation L2

• Behavioural Flexibility L2

• Commitment to MSF Principles L2

• Stress Management L3

How to Apply

Submit your non-returnable and up-to-date CV and cover letter via email abdurafi@oca.msf.org

Please note that only shortlisted candidates with the required experience and qualifications, as well as clear and validated documentation will be called upon to attend further assessment.

 Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancellation from the recruitment process and if found after employment will lead to immediate termination.