The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant position the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

BACKGROUND OF THE PROJECT

Ethiopian Red Cross Society (ERCS) is seeking for a Program Assistant for the newly awarded USAID Ethiopia Health Resilience activity.

The USAID/Ethiopia Health Resilience Activity is a 5 year project (28th Mar 2023 – 27th Mar 2028) aims to strengthen local capacity to detect, prepare for, respond to, and mitigate the impact of public health emergencies and ensure the continuity of essential health services during emergencies. The Activity will result in improved local capacity and health system resilience in focus areas through strengthening woreda leadership and capacity to manage emergencies; improving early warning and alert response system (EWARS) and data management capacity; developing core capacity on gender in emergencies (GiE); and increasing innovative funding for emergencies, leading to reduced morbidity and mortality related to public health crises.

Management Sciences for Health (MSH) and the Ethiopian Red Cross Society (ERCS) will work together and in close collaboration with zonal and woreda offices, health facilities (HFs), communities, and other stakeholders to achieve these results. The USAID/Ethiopia Health Resilience Activity will focus on selected woredas in three regions (Amhara; Oromia; and Southern Nations, Nationalities, and Peoples’ Region [SNNPR]) and one city administration (Dire Dawa). 

Key performance Areas  

• Coordinates the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;

• Prepares appropriate classification of codes for each transaction for recording; Analyzes the recording of transactions and performing posting;Prepare financial statements;

• Ensures that the financial reports of branches are properly tracked, recorded and consolidated with that of the National Secretariat, statement of income and expenditure account, cash flow statement, balance Sheet and other financial statements issued timely and properly; 

• Follows up the evaluation and analysis of monthly trial balances, quarterly statements of income and expenditure account and of any other financial information and the provision of qualified information for management decision making;

• Checks the agreement of the balances of subsidiary ledgers and that of control accounts in the general ledger and tests the equality of debit and credit totals (trial balance) of the general ledger account balances;

• Closely follow up the timely collection of receivables and payment of payables and make sure that all receivables are payables are fully cleared at the end of every quarter and no balance is carried forward

• Examines and checks all registers for correctness and the register totals for general ledger posting; Prepares periodic and end-of-period financial reports and statements resulting from subsidiary and general ledger accounts;

• Extracts account balances from the general ledger and prepares schedule of accounts upon request by management or to complete the accounting cycle;

• Organizes maintenance of books of accounts, journals, ledgers and supporting documents in accordance with standard practices and accounting manual;

• Prepares appropriate classification of codes and postages of all relevant transaction documents on the various control and subsidiary ledger accounts; and proposes additional or new codes if necessary;

• Verifies that closings and auditing of books of accounts are carried out in due course;Verifies correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation; Verifies Follows up the entry of financial transactions are in accordance with the accounting system in place of the Society;

• Checks that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society;

• Ensures that all transactions of  disbursements and receivables are journalized and posted into respective ledgers timely;

• Make sure that all payables and receivables are cleared on quarterly basis and no outstanding balances of payables and receivables are carried over to the next period; Ensures that the Society’s accounting documents are properly organized;

• Ascertains that account records are maintained in the proper classification of codes per the accounting procedure of the Society;Verify the correctness of the calculation of the deductions from the employee salary;

• Provides branch offices with professional assistances in performing accounting activities; follows up the financial reports of the branches;

• Facilitates and follows up the preparation and communication of project financial reports as per commitments made with funding agents and pertinent financial policies and procedures of the Society;

• Ascertains that closings of books of core cost and  project accounts of the Society are carried out in due course; Follows up and facilitates the timely delivery of reports from branches; Arranges and organizes financial documents for auditing by internal and external auditors;

• Ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society;

• Conducts pertinent studies on how to improvise the day-to-day activities of the work unit; Prepares and submits monthly, quarterly, biannual and annual reports on the performance of the work unit; Make sure that no receivables and payables are outstanding at the end of the year

Work Unit :- Accounts Division/ Finance Department. 

Reports to: Account Manager

Terms of employment: - Contract for one year   

Job Requirements

Qualification Requirements:

• Second/First degree in in Accounting/ Accounting & Finance/  & Accounting Software

• 6/8 years related work experience, out of which 2 years in a senior position(s)

How to Apply

We invite candidates meeting the required qualifications to fill out the employment application form With the indicated link CLICK HERE

Qualified women are strongly recommended to apply !