Logistics Specialist

Skills Development Cluster / Social Transformation Cluster

Contract duration: 30.11.2024

Application deadline: 10.06.2023

Duty station: Addis Ababa

Number of open positions: 1

The Ethiopian government has set itself the goal of achieving middle-income country status by 2025. The massive expansion of the education sector should provide the national economy with employable graduates and at the same time give the rapidly growing young population a perspective. The goal of the “Sustainable Training and Education Program” (STEP) project is therefore to increase the employability of TVET graduates, jobseekers and self-employed, especially of females. The project advises relevant ministries, its subordinate authorities and private sector at federal and regional level aiming at improving mechanisms to steer and implement a demand-driven TVET system, increasing capacities of TVET personnel to lead and implement demand-driven TVET, expanding employment-oriented training offers for different target groups and encouraging business sector to play are more active role in TVET and employment promotion. It is a large-scale, complex project in a dynamic and changing environment. One of the success factors is a well-designed cooperation with all actors involved inside and outside the program, GIZ and with the partner organizations.

 Responsibilities and Tasks

 A.     Responsibilities and duties

• The Logistics Specialist: Fleet Management works to ensure that all travel requests of staffs of the Social Transformation Cluster (STC) are properly addressed via GIZ vehicle as per travel regulation of GIZ

• He/she works to ensure all work related to the fuel management are performed through use of FMS software; Perform fuel management using FMS software and prepare monthly fuel report for each vehicle of the Cluster

• Ensures regular vehicle maintenance, insurance and annual inspection are timely and adequately performed to assure staff safety

• Manage the activities of drivers and their daily and monthly schedules for in-town and field tips

• Effectively deals with and manages driver and vehicle related queries from Cluster staff and management body

• Schedules drivers and allocates vehicles for field trip requests made by technical and administrative staffs of the Cluster

• Assign drivers for in town travel requests of the Clusters technical and administrative staffs

• Coordinate field trip request and facilitate the processing of advance payment for drivers and oversee their settlement process

• Ensure that all technical processes with regards to car fleet management in regional offices are appropriately handled

• Liaise with regional office administrative staffs to handle all vehicle related requests

• Assign drivers for the transfer of documents (settlement, payment, contract) and files sent from finance, procurement department and projects offices to different units of the country office and vice versa.

• Assign drivers and follow the exchange of documents and letters from projects and partner organizations of the clusters

• Assign drivers to perform financial transfers, cash deposits, statements, and financial related tasks at Commercial Bank of Ethiopia

• Calculate private car usage by eligible staff and facilitate payment process

• Regularly check vehicle logbooks for plausible, clear & accurate description and facilitate for approval

• Compute mileage cost charging used among project vehicles; and arrange for payment process

• Coordinate regular maintenance of Cluster vehicles

• Organize annual inspection of Cluster vehicles

• Process insurance claims from insurance company for accidents reported.

• Coordinate vehicle registration and process Code 11 plate numbers for new vehicles in cooperation with Country Office and Ethiopian Road and Transport Authority.

• Handle vehicle handover process to partner organization/Ministry Offices as per GIZ rules and regulations and retain proper documentation

• Perform documentation of fleet related tasks in accordance with GIZ filing system

Other duties / additional tasks

The Logistics Specialist

• Performs other duties and tasks at the request of management 

Job Requirements

Qualifications

• University degree in relevant specialisation and qualification in Logistics and Supply Chain Management, Business Administration or related field (equivalent of BA or MBA)

Professional experience

•  At least 5 years’ professional experience in a comparable field of responsibility

Other knowledge, additional competencies

•  Proactive and able to work on one’s own initiative at the conceptional & technical level

• Team steering capacity with efficient activity management techniques

• Advanced written and verbal communication and advisory skills

• High IT affinity, extensive working knowledge of MS Office software, especially MS Excel and MS Teams

• Full fluency in English language.

• Handles sensitive and confidential data confidentially

• Self-motivated and ability to work independently with minimal supervision

How to Apply

Interested and qualified candidates shall submit their motivation letter along with

their non-returnable recent CV only via email hreth@giz.de  

Note: 

Please make sure you mention the vacancy number and position ‘Logistics Specialist #103/2023 in the subject line of your email application.

Due to the large number of applications, we categorize applications with vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”