ORGANIZATIONAL OVERVIEW

Save sight worldwide. Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness.  Orbis International-Ethiopia (License no. 1063) is a legally registered country office of this organization carrying out the same mission in Ethiopia since 1998.

A.     JOB SUMMARY

Working with and reporting to the Operations Director, a Pharmacist/Procurement Specialist assist in planning, organizing, directing, and controlling the procurement of medical supplies requests of Orbis Ethiopia Programs and monitor proper handling, storage, and issuance of drugs and other pharmaceuticals, and prepare monthly reporting of medical supplies according to the police and procedure manual.

B. SPECIFIC DUTIES AND RESPONSIBILITIES

Under the overall supervision and guidance of Orbis International Ethiopia’s Operations Director, the Pharmacist/Procurement Specialist will have the following specific duties and responsibilities:

• Assist the Operations Director in developing pharmaceuticals, purchasing, and storage handling procedures and standards in accordance with national policies and advise the supervisor for proper implementation

• Assist the Operations Director in monitoring proper stock control, utilization, timely ordering and restocking of drugs, equipment, and consumable medical supplies 

• Handle the procurement of the day to day of medical supplies, equipment, drugs, and etc as per the lead time.

• Maintain procurement delivery tracking sheet that helps to monitor the status of the procurement request and make ready weekly and monthly data for proper decision making

• Check and inspect incoming consignments to ensure reconciliation is done against documents of approved purchase requisition, and commercial invoices.

• Handle import permit certificate from Food and Drug Authority

• Handle custom clearance of medical supplies procured from abroad

• Participate in the year end stock and fixed asset inventory

• Make ready all the required /necessary/ documents available for external Auditors

• Assist the Operations Director in periodically revising suppliers/preferred/vendors database

• Assist the Operations Director in compiling the yearly procurement plan of all programs

• Generate weekly, monthly, quarterly, and yearly reports in time

• Provide to all concerned weekly and monthly procurement tracking update

• Assist the Operations Director in reviewing of specifications, and provide support in international procurements

• Supports the Store Clerk in the issuance of the right kinds of medical supplies, drugs, and equipment according to the request and per the policy and procedure

• Gives proper explanations and direction to users/programs/ on the type of medical supplies/drugs/ before their expiry dates

• Support the Operations Director in ensuring that all types of medicines and supplies are properly kept and maintained

• Assist the store Clerk in monthly stock count

• Undertakes any other duties that may be assigned by the Supervisor

DEPARTMENT:  Operations

REPORTS TO: Operations Director

STAFF UNDERSUPERVISION: None

JOB TITLE CODE:  OIE-OD-007

Job Requirements

Required Qualification

• BA degree in Pharmacy and Supply Chain management/Accounting/ or related field of study

Experience

• 5 years of directly relevant experience in procurement, storage and distribution of pharmaceuticals                               

Required Skills, Attitudes and Attributes

• Good Customer handling and awareness of quality care

• Awareness of concepts and strategies of supplies

• Awareness of MOH and donors’ guideline

• Strong oral and written communication

• Experience in the usage of computers and office software packages 

How to Apply

Applicants who fulfill the minimum requirements can send their CV to Woinshet.Haileyesus@orbis.org.