Job Description

The Economic Commission for Africa's (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA's five new strategic directions which  are: Advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global  governance issues.

This positions is located in the Property Management Unit within the Supply Chain Management Section of the Division of Administration. The incumbent will report to the Property Management Officer or head of section/unit.

Responsibilities

Within delegated authority, the Property Management Assistant is responsible for the following duties:

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Assist in receiving all deliveries of mission supplies.
• Conduct physical inspections and quality control of United Nations Property to ensure that all items are
accounted for and in serviceable condition.
• Interacts with other property management stakeholders and providers of services, in particular Technical
Units , Procurement Unit & Shipping Unit , as appropriate.
• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for
the unit chief’s approval.
• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and
record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and
Procurement for immediate action.
• Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.
• Maintains on daily basis accurate and auditable property records in electronic inventory management
system for property control and accountability in conformance with administrative instructions, guidelines,
manuals, and SOPs.
• Updates all physical verification records and data entry in the Umoja Inventory Management system.
• Assists stakeholders in application of property management policies and procedures to meet organizational
standards and goals set up in GAMPS directives/ guidelines and ECA and relevant SOPS
• Produces reports monthly and when requested by supervisor.
• Prepares statistical analysis and trend analysis on United Nations property.
• Supervises, trains, and provides guidance to the team members.
• Performs other duties, as required

Job Requirements

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Certification in Property Management is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in the field of property management and inventory control is required

Experience in application on the Financial Rules and Inventory Management Systems in the United Nations Common System or a comparable international organization, National or International NGO is desirable.

Experience in application/use of electronic inventory applications and  accountability practices in the United Nations Common System or a comparable international organization, National or International NGO is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

How to Apply

To get information on how to apply, please visit careers.un.org

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.