Purpose statement: To manage the provision of facility services including security, cleaning, gardening, utilities, and general maintenance to contribute to the smooth and efficient running of facilities.

 Duties and Responsibilities: 

• Supervises and ensure that adequate provision of water, power, and communication services are provided in company work units.

• Manages the maintenance of company office and factory buildings, and other infrastructure.

• Coordinate the setup and maintenance of dining rooms/cafeteria for staffs, conference room and the assembling/disassembling of office furniture/equipment.

• Managing and leading change to ensure minimum disruption to core activities, due to failure of facility services.

• Liaise with public utilities (power, water) and telecom service to ensure continuous service provision.

• Coordinates and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon.

• Plans and prepares budgetary requirements of equipment, materials, maintenance of property and general service.

• Ensure utility services are there as appropriate and also ensures that monthly payments are done on time.

• Ensure all the required materials for cleaning & gardening are available on time.

• Prepare requirement of security service, defining security zones, participate in the bid process to select service provider and manage service provider performance.

• Conduct regular meetings with the service provided, site supervisor to identify challenges and resolve issues.

• Ensure timely reporting of security incidents, thefts, alerts to the management.

• Ensure Alemegna and Repi compounds, employees, company properties and facilities are safe at any time.

• Prepare requirement of compound gardening and cleaning service, participate in the bid process to select service provider and manage service provider performance.

•  Ensure proper zoning is made to identify greenery areas and continuously develop the compound to create conducive working environment

• Follow upkeep of compound greenery

• Ensure compound, office, toilets, roads and canteen are clean at all time.

• Plan HR related facilities expansion, new facilities requirement, major repair and maintenance

• Monitor project progress follow up, ensure it is being done per the design and facilitate final acceptance.

• Process payment as per the agreement and ensure quality of the project within the retention period to avoid cost that comes due to construction problem.

• Work with project team or external service providers for the design work

• Ensure all the essential central services such as security, maintenance, cleaning, utilities, gardening, guest house are planned and managed at the expected standard.

• Manages the security service to ensure security and safety of Company property and personnel.

• Supervises and ensure cleanliness of company offices including its premises.

• Manages gardening services facilities.

• Ensure house rent agreement is renewed & payment effected on time.

• Ensure office facilities are fulfilled.

• Responsible for all security matters related to the wellbeing of the employees, movement of vehicles, the organizations properties and activities in the premises of the operation.

• Responds appropriately to emergencies or urgent issues as they arise.

• Undertakes other duties as assigned by her/his immediate supervisor.

Job Requirements

Qualification:

• MA/MSC/BA/BSC Degree in any field of study with a minimum 3/5 years of experience respectively is in general services, facility management and/or other related activities out of which two years in Head or equivalent capacity.

 Competencies:

• Detail oriented

• Problem solving and analytical skills

• Good communicator and comfortable to work in a team environment.

• Planning and time management

• Strong follow up skill

• Proficient in computer skills

• Incident investigation and prevention skill

• Risk management knowledge

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through THIS LINK by specifying the position and JOB ID in the cover letter.