The incumbent will be responsible for the timely procurement of goods and services for Segon-Marill, ensuring cost effectiveness commensurate with quality. All purchases shall be in accordance with Segon-Marill standard practices, and all laws. The incumbent will promote and maintain a high level of communication and liaison with the external supplier community and Segon-Marill’s departments. It is expected that the incumbent will be a member of the Segon-Marill family and will comply with the code of ethics

Essential Duties and Responsibilities:

• Purchase or contract for supplies, services and equipment required by any using agency, within the limits of the current budget approved by the Management, and in accordance with purchasing procedures

• Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment;

• Act to procure for the company as per the needed quality in supplies, services and equipment at least expense to the company;

• Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;

• Prepare and recommend approval of rules and procedures governing the purchase of supplies, services and equipment for the company

• Keep informed of current developments in the field of purchasing, prices, market conditions and new products;

• Prescribe and maintain such forms as are reasonably necessary to conform to the requirements of these rules and regulations;

• Supervise the inspection of all supplies, services and equipment purchased to insure conformance with specifications;

• Recommend to the company on the transfer of surplus or unused supplies and equipment between departments, as needed, and the sale of all supplies and equipment unsuitable for company use;

• Maintain a bidders’ list, vendors’ file, and such other records as are needed for the efficient operation of the purchasing function.

• Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.

• Collects and reports statistics to measure spare parts and/or supplier performance.

•  Prepares reports to ensure compliance with related laws and regulations.

• Coordinates and resolves problems with end user departments and suppliers.

• Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry.

• Assists Shipping and Receiving with shipment /transportation related discrepancies and variances.

• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.

• Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality.

• Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing.

• Collect Performa invoice and facilitate management purchase decision 

• Responsible for the development and administration of the awarded contract.

• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.

• Expedites outstanding purchase orders to ensure delivery requirements are met.

• Performs other related duties such as special assignments and annual major objectives as required.

Communication and Networking: With all staff members to perform his/her duties effectively and efficiently.

Department:  OLD

Reports to: Support and Facility supervisor

Staff Under Supervision (Direct): None 

Budget Responsibility: TBC

Job Requirements

Qualifications and experience required: 

Education:

• Advance diploma or BA degree in Business related  

Experience:

• 3 years for advanced Diploma and 2 years for BA degree

• Experience in a purchasing environment. 

• Ensures compliance with standard practices, regulations and statutes.

How to Apply

Interested applicants should send their CV using vacancy@segon-marill.com