Job Description

Job Title: Procurement and Supply Chain Coordinator 

Duty Station: Addis Ababa with possibility to field work 

Reports To: HR and Administration Manager  

Duration of Contract: For one Year (with possibility of renewal)

Background:

Imagine1day is a non-aligned, non-profit making development organization operating to improve access to quality of primary education in Ethiopia. Imagine1day-Ethiopia Program is aimed at contributing to the national efforts of improving and ensuring universal quality primary education for the children of Ethiopia through innovative models of connecting stakeholders and development partners.

Primary Function: Assure the smooth running of the procurement and coordinate the whole procurement of imagine1day, facilitate the supply chain until the goods/services purchased are reached to the final beneficiary and support property administration.

Supervise:  Procurement officers, procurement committee, and transport and logistic officer   

Job Responsibilities Related to procurement:

• Prepare overall and project-based plans for the purchase of equipment, services, and supplies imagine1day

• Oversee the plan and procurement process of regional offices

• Overseeing and supervising employees and all activities of the procurement department.

• Manage all incoming purchase needs and/or needs related to Purchase Order management

• Communicate (written and verbal) clearly and professionally with employees and vendors in order to resolve issues relating to quotes, invoices, purchase orders, delivery receipts, and payments

• Facilitate departmental requests for purchase,

• Following and enforcing the company's procurement policies and procedures.

• Reviewing, comparing, analyzing, and approving products and services to be purchased.

• Create a database system for procurement and supply chain

• Managing inventories and maintaining accurate purchase and pricing records.

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

• Maintaining good supplier relations and negotiating contracts.

• Researching and evaluating prospective suppliers.

• Preparing budgets, cost analyses, and reports.

• Research and resolve aging purchase orders and un invoiced receipts as necessary

• Prepare purchasing reports as needed, including departmental metrics reporting

• Discover suppliers fit our organizational criteria and initiate business and organization partnerships

• Negotiate with external vendors to secure advantageous terms

• Approve the ordering of necessary goods and services

• Finalize purchase details of orders and deliveries

• Examine and test existing contracts

• Track and report key functional metrics to reduce expenses and improve effectiveness

• Collaborate with key persons to ensure clarity of the specifications and expectations of the company

• Foresee alterations in the comparative negotiating ability of suppliers and clients

• Expect unfavorable events through analysis of data and prepare control strategies

• Perform risk management for supply contracts and agreements

• Control spend and build a culture of long-term saving on procurement costs

Job Responsibilities Related to Supply Chain Coordination:

• Design and implement supply chain system

• Ongoing demand forecasting and act accordingly

• Coordinate and facilitate logistics including transportation and others

• Build and maintain supply redundancy

• Work with project design & managers team to source new vendors, parts, and materials

• Maintain a supplier evaluation system and coordinate with vendors to help improve their performance

• Work with the regional offices team to provide vendors forecasting information

• Develop a high-level view of our current supply chain strengths, challenges, and opportunities

• Create new reporting and tracking processes to ensure leadership has accurate and useful information

• Liaise with vendors and transportation partners to determine ideal scheduling and timelines

• Develop contingency plans to account for temporary materials or transportation disruption

• Perform other activities assigned by immediate supervisor

Job Requirements

• BA Degree in Procurement and Supply Chain Management, Logistics, Business Administration

• Proven 5+ years of working experience as a procurement and supply chain officer/coordinator or in a similar position.

• Proficiency in Microsoft Office and purchasing software.

• Strong communication and negotiation skills.

•  Excellent analytical skills, and passion to learn new things to improve

• Ability to manage your time and deadlines, the ability to adapt to the ever-changing priorities of the market situation

• Results-oriented with excellent problem-solving skills and a strong work ethic

• Attention to detail.

How to Apply

Interested and qualified applicant can send their CV, motivation letter and credentials online through this link: https://forms.gle/fQfQzJsPhzsceG7a7   before the deadline of this announcement.

Only successful candidates will be contacted for further assessment. Female applicants are highly encouraged.