We’re looking for an executive assistant to be a supportive force who empowers our Director of Operation manager. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. 

MAJOR RESPONSIBILITIES

• Manage daily calendars of the Chairperson;

• Plan and coordinate appointments, meetings and other events with the chairperson;

• Act as the point of contact between the Chairperson, external guests and employees;

• Create regular reports and update internal databases;

• Providing secretarial service to the executive management;

• Make travel arrangements and hotel booking for the Chair;

• Monitor, screen, respond to and distribute incoming communications;

• Respond promptly to managers, visitors and staff queries;

• Prepare and edit correspondences, communications, reports and other documents;

• Prepare internal and external corporate documents for team members and visitors;

• Research, analysis and presentation of relevant information gathered from diverse sources;

• Support in the preparation of reports, background papers, studies, concept notes and  talking points;

• Manage incoming and outgoing correspondences;

• Suggest more efficient ways to run the office and troubleshoot malfunctions;

• Perform other tasks assigned by Chairperson.

• Perform other tasks assigned by supervisor.

Required number: One

Job Requirements

Qualifications:

Requirements on academic qualification:

• BA Degree in Management, Business management, Business Administration, Office Management Communication, Journalism, Marketing and related fields

Requirements on Professional Experiences:

• Minimum of 5 years proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, Senior Office Secretary or similar role.

Skills and Competencies:

• Excellent written and verbal communication skills

• Ability to remain highly organized while handling multiple tasks under tight deadlines

• Willingness to adhere to all principles of confidentiality

• Conduct self with integrity and function ethically

• Solid experience of office management systems and MS Office

• Experience using office equipment, including printers and fax machines

• Strong communication skills (via phone, email and in-person)

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

• Strong interpersonal skills to assist non-technical individuals with complex technical issues

• Multi –tasking;

• Must value operating in a collaborative and cooperative environment

How to Apply

Application letter that explains why you fit for the post and updated CV , and Three work related referees;

All material sent to Human Resources Department, by email through jobs@kestedamena.com / info@kestadamena.com stating the Positions title in the Subject line.

Only short-listed candidates will be contacted for further screening.

Female candidates are encouraged to apply!