Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions, and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.  

 Program Description:  

The USAID-funded Ethiopia Civic Engagement Activity is a four-year activity with the overall goal to strengthen Ethiopia’s civic fabric in support of more inclusive, peaceful, and responsive governance. The project aims to strengthen civic and community-based actors’ ability to engage in policy analysis, advocacy, dialogue, and collective action for peaceful, democratic change; and foster multi-stakeholder civic partnerships in support of inclusive dialogue, respect for human rights, and advancing more effective, citizen-responsive, and accountable governance. 

 Position Summary: 

The Program Assistant will support   ECE implementation in the Country Office in general and particularly the program team. The Program Assistant will also assist as a translator for the Chief of Party, as needed. The Program Assistant will be based in Addis Ababa and will support the implementation of activities across all project implementation locations.  

 Reporting: This position reports to the Program Director. 

  Primary Responsibilities: 

• Assist with organizing workshops ensuring venues are appropriate and booked; ensuring lodging for participants and facilitators; and organizing activity-related documentations such as attendance sheet, and minutes/proceedings.        

• Maintain appointment calendars and make logistical arrangements for meetings of ECE staff. 

• Translate from Amharic/local languages to English for the Chief of Party in meetings, as needed. 

•  In partnership with the communication /outreach team, support the organizing of events, inaugurations, and webinars based on the needs of the project in collaboration with project staff, USAID, local governments, and other stakeholders; and  

• In partnership with the communication /outreach team, coordinate communications aspects of in-person events and webinars, including promotion, program content for programs, registration materials, and related items within the project. 

• Manage all incoming and outgoing postal and fax correspondences of program team. 

• In coordination with the receptionist and operations team, and security manager, coordinate travel arrangements (vehicle, air tickets, and visas) and specific visit itinerary for country office staff, home office visitors, and consultants. 

• Maintain an effective record and filing system (both softcopy and hardcopy, as required) for project activities, correspondences, and documents for quick and easy reference. 

• Organize meetings with partners and stakeholders and make appointments with partners and stakeholders. 

• Support the Program director in the development of the project strategic framework and work plans for the program implementation to ensure the achievement of the program goals. 

• Assist the Senior Grants Manager and Grants Officer with preparing documentation for grants, as needed. 

• Assist the MEL/CLA team as needed. 

• Managing online resources 

• Assist the Chief of Party and Program Director with the management of their calendars, as needed, 

• Attending staff meetings and taking minutes 

• Maintaining program calendars and sending out reminders of impending appointments 

• Typing letters and reports as may be required from time to time. 

• Proofreading and making copies of documents 

• Making reservations for various off-site business meetings 

• Acting as a liaison between different teams (operation and program) 

• Facilitate effective communication between two parties that do not speak a similar language by converting one spoken or written language to another. Translate Amharic into English at different meetings.  

• Attending conferences and meetings with Chief of Party and act as official translator. 

• Other duties as assigned by the management team. 

Job Requirements

• High School completion certificate with a minimum of 3 years’ experience  or TVET or Bachelor’s degree in a relevant field with a minimum of 2 years’ experience (with at least one year in a similar position or with similar duties). 

• Willingness and ability to travel in Ethiopia. 

• Experience with donor funded projects required, experience with USAID projects desired. 

• Experience with verbal interpretation Amharic/English is highly desired.

• Good problem solving, stress management and time management skills. 

• Advanced knowledge of Microsoft Office Word and PowerPoint. Working knowledge of other Microsoft suite applications.

• Demonstrates excellent interpersonal skills.

• Exhibits ability to multitask on a regular basis.

• Pays close attention to detail.

• Excellent recordkeeping and documentation skills. 

• Proficiency in written and spoken Amharic required. Proficiency in one or more local languages is desired.

• Proficiency in written and spoken English required. 

• Ability to work under pressure and effectively manage multiple tasks. 

• Ability to work independently and as a team.

• Exhibits strong organizational skills.

• Communicates clearly, politely, and effectively.

• Demonstrates excellent time-management skills. 

How to Apply

If you are interested to apply, please CLICK HERE

Only finalists will be contacted.  No phone calls, please.

Creative Associates International Inc. is an Equal Opportunity/Affirmative Action Employer (gender/race/disability/veteran) and provides equal opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.