About Action MSF

Médecins Sans Frontières (MSF Belgium) is an independent international medical humanitarian organization that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters, or exclusion from healthcare.

Summary of Position

Organizing and supervising the daily supply chain activities and the teams associated, at project level, according to MSF protocols and standards in order to ensure the optimal running of the mission

Essential Job Duties

• Supervising and organizing the daily activities of the Supply Chain team, and ensuring they perform the tasks linked to their role

• Being responsible for the order, purchase, stock and freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities

•  Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.

• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data

• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

• Collecting claims from clients, analysing causes and making corrective actions

• In collaboration with the Logistics Team Leader and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

• Informing the Logistics Team Leader in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making

• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section/Context Specific Accountabilities

• Creation of local and regional Supplier databases in collaboration with purchaser

• Negotiation and arrangement of purchase framework agreements in local and regional markets

• Follow-up of supplier contracts and ensuring of proper business and invoice documentation

• Monitoring and cross-checking of pricing and quotations on local and regional markets

• Warehouse management and setup of new storage space according to established standards

• Development and follow-up of project-level stock management tools (standard list, inventory, stock report)

Job Requirements

Required Qualifications and Professional Experience (selection criteria)

Education:

Essential:        Degree and specialization in Logistics/Supply Chain

Technical Skills:

• Essential:        Stock Management knowledge

• Procurement Process knowledge

• Computer/IT knowledge

Desirable:       Database Management knowledge

Experience: 

Essential:        Experience in supply chain management (minimum 2 years)

Experience in organization of supply administration and procedures

Desirable:       Proven understanding of MSF Field Logistics/Supply

(general knowledge of MSF equipment and kits)

Languages:  

Desirable:       Proficiency in local languages and English

How to Apply

If you are interested, please provide a copies of your National ID, relevant diplomas and previous work certificate, CV (not more than 3 pages), and a cover letter (not more than 2 pages) addressing the selection criteria through one of the following channels:

·        By E-mail: send all attachments to msfocb-addis-recruitment2@brussels.msf.org with “Supply Chain Officer” written in the subject line

·        By Post-mail: submit hard copy of your application to MSF Belgium in the letter box at the front of MSF Belgium HR Office in Korem Hospital, with “Supply Chain Officer” written on the envelop

 Deadline: Wednesday 21 June, 2023.

MSF Belgium promotes EQUITY, DIVERSITY & INCLUSION. We strongly encourage women and people with reduced mobility to apply. Incomplete applications will not be accepted. Only short-listed candidates will be contacted.