Position Summary:

The HR and Administrative Assistant is responsible for overall efficient administrative running of the office including issues relating to logistics, human resources (HR), security, health and safety, visas, visiting staff and consultants plus other activities not listed but required to ensure the effective running of the office. In addition, provides support to Finance and Accounting for procurement and other finance and accounting tasks as required. This position will provide support to all V37 projects in Ethiopia.

Reporting & Supervision:

The position will report to the Finance Manager.

Primary Responsibilities:

• HR Maintain HR-related documents as per Land O’Lakes Venture37’s Record Retention Policy, including organizational chart, country labor law and policies, and personnel files for all employees in hard copy as well as soft copy as needed.

• Serve as point of contact for HQ HR and provide general HR, talent and performance support to program management and staff.

• Manage local employment packages with benefits providers including medical and other insurances and administer to staff.

• Coordinate in country/local hiring initiatives and onboarding of employees through staffing plan, job postings, selection process, background checks and communicating new hires to HQ HR

• Manages employee changes including modifications to job descriptions, employment contract amendments and extensions.

• Ensure government regulatory compliances and filing individual pension and payroll tax files to the respective government office.

• Some travel (10%) will be required as needed to support programs.

Systems Support

• Serve as point of contact for V37 systems administration including new employee access to systems.

• In-country Workday support providing resources/training to employees and managers with hiring, talent and performance management and termination processes.

• Utilize established SharePoint system (DevLink) to store key documents and share key project and country related information with other staff.

Procurement, Logistics & Finance support

• Provide administrative support for procurement and APV files.

• Manage fleet (vehicle and driver schedules), health and safety impacting the office or staff travel.

• Support to maintain the project inventory, including management of office supplies and stationery.

• Facilitate logistics for visiting consultants and staff, including assistance with visas, hotel bookings and transport.

• Support the Finance team while settling payments related to travel and trainings when needed

Office Admin

• Facilitate staff meetings with minutes, tracking action, and providing updates on office operation and provide timely feedback to management regarding the status of open tasks.

• Coordinate timely information dissemination via interoffice memos regarding meetings, visitors, vehicle use, changes to processes, etc.

• Maintain staffing and emergency contact lists

• Provide office reception duties by welcoming visitors, receiving incoming calls, and routing them to appropriate staff.

• Support office start-up and close-out

• Other duties as assigned.

Job Requirements

Required Skills and Qualifications:

• Minimum three (3) years Human Resource and Office Administration experience with specific experience in managing an office.

• College or certification in Human Resource or Business Administration

• Strong collaboration and interpersonal skills

• Strong understanding and dedication to strict confidentiality

• Must demonstrate unquestionable ethics and integrity

• Excellent organizational skills with an emphasis on planning and attention to detail

• Understanding of local employment legislations, policies and practices to maintain compliance with these requirements

• Professional proficiency in English

• Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint

Desired Skills and Qualifications:

• Bachelor's degree in business administration, Human Resources or related field strongly preferred

• Previous experience in an international development organization.

• Previous experience with a donor funded project.

How to Apply

Interested and qualified applicants can apply through THIS LINK The position described above is contingent upon activity award.

Applications will be reviewed on a rolling basis.