Internal/External Vacancy Announcement 

Chemonics International seeks experienced professional for the USAID-funded Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) project. GHSC-PSM Ethiopia will serve as the primary vehicle through which USAID will procure and furnish health commodities, provide technical assistance to improve the country’s management of the supply chain, and collaborate with key international stakeholders to support global and local health initiatives.

The finance officer will be responsible for coordinating and providing support to staff by processing their advances and settlements. This includes but not limited to.

Annex 1: Scope of Work (SOW)

Finance Officer

Global Health Supply Chain – Procurement and Supply Management Ethiopia

Background

The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

Global Commodity Procurement and Logistics

Systems Strengthening Technical Assistance

Global Collaboration to Improve Long-Term Availability of Health Commodities

Purpose

The finance officer will be responsible for coordinating and providing support to staff by processing their advances and settlements. This includes but not limited to.

Principal Duties and Responsibilities

• Review expense reports, advance requests, and any payment related request and ensure they are accurate.

• Ensure that all payment requests are appropriately and sufficiently supported

• Prepare payment vouchers, cash receipts vouchers and journal vouchers according to chemonics policies and procedures as well as local Government rules and regulations

• Post /record payments to the accounting software after ensuring the payment is correct and backed with all the necessary documentation (Including anti-terrorist check)

• Prepare journal entries for different kind of settlements including training documents and post them in-accounting database

• Ensure that staff has cleared outstanding advances before processing any additional advance requests

• Follow up an outstanding advance on every 15 days

• Review all documents submitted by staff to settle their advances and vendors make sure all the documents are genuine and investigate any relevant question raised or address to the finance specialist

• Ensure all processes are compliant with Chemonics’ field office accounting and compliance guide and USAID regulations

• Assist finance specialist/Finance officer in any finance related work, as required

• Perform other duties which are in line with the scope of the position as assigned by the immediate supervisor

Level of Effort and Location of Assignment

This long term position is based in Addis Ababa, Ethiopia with frequent travel to the program’s target regions and woreda as needed.

Job Requirements

• University Degree in Accounting or related field from recognized institution.

• Minimum of 5 years of relevant work experience in finance function; experience working in a USAID-funded program, in international NGOs preferred,

• Honest, reliable, hard-working, and professional demeanor

• Ability to communicate effectively in a cross-cultural environment

• Excellent interpersonal skills: demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.

• Strong communication English skills (oral and written)

• Demonstrated intermediate computer skills in Microsoft Office Suite applications.

Supervision

The finance Officer will report directly to the finance specialist or his/her designee

How to Apply

To apply, please reply to this e-mail PSMEthiopiaRecruit@ghsc-psm.org    Please specify the position title as the subject line in your application and submit no later than June 22, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.