Purpose of the Job: Under the direct supervision of the HRGS MANAGER, the HR ADMIN & RECEPTION OFFICER is responsible for handing that sufficient people are oriented, recruited, retained and supported to fulfil the organisation’s goals and commitments and to Provide day-to-day reception and administrative support with readily available advice for reception processes and activities to effectively manage telephone calls, visitors to office premises and general inquiries in line with business needs, stakeholder requirements, Group guidelines and policies.

DEPARTMENT: HRM

REPORTS TO: SENIOR HUMAN RECRUITMENT & PLACEMENT OFFICER.

Duties & Responsibilities:

• Assist with the recruitment and on boarding of new employees.

• Develop programmes that enhance employee relations.

• Ensure that company employment policies follow labour laws and regulations.

• Advise executives on matters of recruitment and placement employment law

• Record and process confidential information on recruitment and placement.

• Organise staff recruitment and placement.

• Monitor staff recruitment, placement and attendance.

• Advise line managers and other employees on employment law and the employer's own employment policies and procedures.

• Verify that candidates have the right to work at the organisation.

• Advise on disciplinary and employee recruitment and placement problems.

• Negotiate salaries, contracts, working conditions and redundancy packages with staff and trade union representatives.

• Offering recruitment assistance to the company.

• Provide day-to-day administrative & reception support for delivery of reception processes and activities.

• Note down messages and distribute messages in a timely and accurate manner.

• Greet visitors to the premises and determine the nature of their visit, issue visitor passes and maintain visitor logs, alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee

• Share information on basic inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address.

• Provide support for administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages.

• Enter data and maintain and update files according to HR procedures such as long-distance call logs.

• Follow and achieve compliance with set processes and policies.

• Check recurring routine issues faced during delivery, else escalate to supervisor for inputs and guidance.

• Support and interact primarily with colleagues of HRGS team and senior management team.

• Communicate information that requires little explanation or interpretation.

• Address task-related issues appropriately to maintain work relationships

Qualification and Experience:

• Bachelor’s degree in HR Management, Economics, Business Administration or related fields with two (2) years of demonstrated experience

• OR Diploma in HR Management, Economics, Business Administration or related fields with four (4) years of demonstrated experience.

How to apply:

• Submit your applications via email: ahununuhrgstigist@gmail.com