About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations

TEAM: Logistics Team

LOCATION: Addis Ababa, Ethiopia

CONTRACT TYPE: Fixed-Term contract

GRADE: E1 National                        

JOB FAMILY:  Property and Logistics

SALARY: As per the Oxfam Benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

 The Logistics Team is accountable for ensuring that all operation procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.

In particular, the team provides professional, business focussed service on logistics, delivering proactive and solutions-based approaches for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organisational results and support the achievement of programme outcomes.

Job Purpose

Logistics Assistant is to work as part of the logistics team, managing all responsibilities related to supply, warehouses, and fleet as well as dispatching of goods.  Logistics Assistant is responsible for ensuring quality in supply chain management support across the Ethiopia programme.  Where appropriate, the logistics Assistant will provide support to field teams through assessment and accompaniment.

POST HOLDER REPORTS TO

Logistics and Supply Chain Coordinator

JOBS REPORTING TO THIS POST

None

BUDGET RESPONSIBILITY

No

KEY RESPONSIBILITIES

Warehouse and Stock Management

• Provides support to the warehouse person in all aspects of warehouse operations.

• Supervise or partake in loading/unloading trucks when shipments are received or going out.

• Processing/filing of disposal of items.

• Interact with third-party logistics service providers and suppliers to support the team

• Take part in the disposal of unserviceable or damaged items

• Assist supply chain with support of Helios system

Supply management

• Process the payments for procurement cases with the Finance team as requested.

• Review bills, invoices, and purchase orders before submitting for payment/signatory.

• Assist the procurement Officer in carrying out Procurement in accordance with OXFAM and donor-specific policies.

• Support the procurement officer on the timely dispatch of tender documents and organizing the tender committee meeting when the procurement officer is unavailable or as mandated by the management

• Routine communication, coordination, and planning with the relevant requesting staff/programs regarding the order and delivery of supplies.

• Maintain appropriate records to ensure that the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

• Support in the Establishment and maintenance of ethical, professional working relationships with suppliers and others.

Fleet management

• To ensure proper tracking of all vehicles and share an updated tracker with the logistics manager and fleet officer on a weekly basis.

• Assist fleet officer with TrackPoint update and producing reports

• Update information in TrackPoint and check the GPS in the vehicles are active in TrackPoint.

• Assist in ensuring that all vehicles carry the required onboard documentation and that all documents are kept current (including insurance).

• Assist in Inspect and recording the condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled

• Assist in Preparing weekly and monthly reports for the fleet in consultation with the fleet officer.

• Assist fleet officer to ensure that vehicles are prepared for routine and emergency security requirements.

Administration  and other

• Involves compiling reports, assisting with creating presentations with co-workers, and organizing and maintaining records

• Ensuring documents are properly scanned and accounted for in an organized manner.

• Support in coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

• assisting field offices as needed

• Perform such other duties as assigned by the line manager/log officers

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.

• Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality. 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment

Experience, Knowledge & CompetenciesEssentialBachelor (BA) or Degree in supply and logistics Management or any other areas from a recognised university/college that can bring added value to the post.Relevant experience of 2-3 years for BA holders or 1-2 years for MBA holders in Supply and logistics management preferably in an international NGO.Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through supply and logistics requirementsAble to work with little supervision, be innovative and use initiative to a good degreeStrong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contextsExperience and training in supply and logistics management system soft wares.Technical skills in fleet management software/systems like TrackPoint and GPS.Data management and reporting skillsCompetent in the use of computers and Microsoft Office applications including word processing (Word) and Excel.Sympathy with the aims and objectives of OxfamCommitment to humanitarian principles and actionCommitment to Oxfam’s equal opportunity and gender policies.Demonstrated experience in integrating gender and diversity issues into logistics programmesValid Driving licence  DesirableKnowledge of the field of international development and human rightsKnowledge of Oxfam systems in logistics

How to Apply

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile through: www.ethiojobs.net  and using Oxfam's internal /External application portal: https://jobs.oxfam.org.uk/ or https://jobs.oxfam.org.uk/vacancy/19557/description on or before June 30, 2023.

Kindly note that only shortlisted candidates will be contacted.