General Description of Role

The Operations Assistant is responsible for providing support for Finance and Logistics department by fulfilling specifically assigned tasks to facilitate separation of duties and accountability.  The Operations Assistant will report to the Finance/Human Resources Officer based in Shire, while also working closely with the teams in Mai Tsebri.   

Main Responsibilities

Finance Assistant Tasks:

• Maintain Petty Cash account in Shire, and disburse necessary cash for expenses including but not limited to utilities in Shire, refreshments/lunch/per diem for training and program activity participants, etc. upon verification that necessary authorizations are obtained and services/goods are received;

• Ensure all necessary documentations are gathered for expenses made through Shire, Petty Cash, and submit them timely to the Fin/HR Officer in Shire.

Human Resources Assistant Tasks:

• Monitor implementation of CVT policies, including working hours and workplace behaviors in Shire, and call attention to behaviors needing attention;

• Distribute, verify, and collect timesheets for all Shire, and camp-based staff;

• Keep track of Shire, and camp-based staff leave and other absences; and

• Assist in recruitment process, including posting advertisement, contacting candidates, monitoring exams, and organizing interviews.

Logistics Assistant Tasks:

• Identify issues and materials in need of repair and maintenance in Shire, and camps, and notify Logistics Officer of these needs so that necessary repair and maintenance can be provided;

• Assist Logistics Officer in obtaining bids, or conducting market search, and in procuring most appropriate goods/services given the cost and quality, with necessary authorization.

• Assist Logistics Officer in procurement of goods/services, identification of service providers, transportation of materials and service providers, distribution of procured items, and other routine activities in Shire, and camps;

• Ensure compliance with Ethiopian, donor's and CVT's requirements on procurement processes and documentation.

• Coordinate with suppliers to ensure there is adequate and continuous supply of water, electricity, internet, etc. in Shire, and camps.

• Supervise the work of service providers in Shire, and camps so as to ensure quality of work to supply and to maintain CVT premises and equipment in good order;

• Supervise security guards and cleaners/housekeepers.

• Ensure accommodations at Shire, office are prepared for visitors.

• Provide backstopping for general office support tasks, including assisting on inventory management, store management, and other tasks assigned to him/her by Logistics Officer.

Other Office Support Related Tasks

• Receive visitors to the CVT compound in Shire, and link them to appropriate staff;

• Deliver office correspondences in Shire, and

• Maintain library of various CVT policies and forms for staff use.

• Maintain store for supplies in Shire, receive materials delivered, and issue them to appropriate staff when requested/authorized while documenting all transactions, as well as keeping track of and reporting the Logistics Officer the remaining balances;

• Provide backstopping for general office support tasks, including assisting on asset management, verification of bids, and other tasks assigned to him/her by Fin/HR Officer or his delegate.

Exam date: To be determined Supervisor: Fin/HR Officer Department: Program Duration: Through December 31, 2023

Job Requirements

Qualifications

• Minimum 3 years of experience working in a similar setting for INGOs. Combination of relevant educational background and experiences may be considered.

• Excellent communication, organizational, creative, and problem-solving skills.

• Good knowledge of Microsoft Office software.

• Fluency in Tigrigna and Amharic. Good knowledge of English.

• Self-starter, flexible, and adaptable to change.

• Good team player: able to take direction and work collaboratively with others.

• Experience in accounting preferred.

How to Apply

Interested and qualified candidates should email their CV with application letter, articulating motivations, qualifications, and experiences that are relevant to the post, prepared in English, to Gteklu@cvt.org before June 26, 2023, with the subject title “OA - Application [Your Name].” Application E-mails with all attachments including all your credentials in your CV in a PDF or Word Document Should be submitted. Include the names and contact information of three work related references, including your current immediate supervisor and possibly HR persons. Submitting false information will result in your application being disqualified.

 Late or incomplete applications will not be considered. Only short listed candidates will be contacted.

 Qualified female candidates are strongly encouraged to apply.