Job Expired

company-logo

Operations Assistant

The Center for Victims of Torture

job-description-icon

Business

Business Administration

Shire

3 years

1 Position

2023-06-20

to

2023-06-26

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Management

Business Administration

Full Time

Share

Job Description

General Description of Role

The Operations Assistant is responsible for providing support for Finance and Logistics department by fulfilling specifically assigned tasks to facilitate separation of duties and accountability.  The Operations Assistant will report to the Finance/Human Resources Officer based in Shire, while also working closely with the teams in Mai Tsebri.   

Main Responsibilities

Finance Assistant Tasks:

  • Maintain Petty Cash account in Shire, and disburse necessary cash for expenses including but not limited to utilities in Shire, refreshments/lunch/per diem for training and program activity participants, etc. upon verification that necessary authorizations are obtained and services/goods are received;

  • Ensure all necessary documentations are gathered for expenses made through Shire, Petty Cash, and submit them timely to the Fin/HR Officer in Shire.

Human Resources Assistant Tasks:

  • Monitor implementation of CVT policies, including working hours and workplace behaviors in Shire, and call attention to behaviors needing attention;

  • Distribute, verify, and collect timesheets for all Shire, and camp-based staff;

  • Keep track of Shire, and camp-based staff leave and other absences; and

  • Assist in recruitment process, including posting advertisement, contacting candidates, monitoring exams, and organizing interviews.

Logistics Assistant Tasks:

  • Identify issues and materials in need of repair and maintenance in Shire, and camps, and notify Logistics Officer of these needs so that necessary repair and maintenance can be provided;

  • Assist Logistics Officer in obtaining bids, or conducting market search, and in procuring most appropriate goods/services given the cost and quality, with necessary authorization.

  • Assist Logistics Officer in procurement of goods/services, identification of service providers, transportation of materials and service providers, distribution of procured items, and other routine activities in Shire, and camps;

  • Ensure compliance with Ethiopian, donor's and CVT's requirements on procurement processes and documentation.

  • Coordinate with suppliers to ensure there is adequate and continuous supply of water, electricity, internet, etc. in Shire, and camps.

  • Supervise the work of service providers in Shire, and camps so as to ensure quality of work to supply and to maintain CVT premises and equipment in good order;

  • Supervise security guards and cleaners/housekeepers.

  • Ensure accommodations at Shire, office are prepared for visitors.

  • Provide backstopping for general office support tasks, including assisting on inventory management, store management, and other tasks assigned to him/her by Logistics Officer.

Other Office Support Related Tasks

  • Receive visitors to the CVT compound in Shire, and link them to appropriate staff;

  • Deliver office correspondences in Shire, and

  • Maintain library of various CVT policies and forms for staff use.

  • Maintain store for supplies in Shire, receive materials delivered, and issue them to appropriate staff when requested/authorized while documenting all transactions, as well as keeping track of and reporting the Logistics Officer the remaining balances;

  • Provide backstopping for general office support tasks, including assisting on asset management, verification of bids, and other tasks assigned to him/her by Fin/HR Officer or his delegate.

Exam date: To be determined Supervisor: Fin/HR Officer Department: Program Duration: Through December 31, 2023

Job Requirements

Qualifications

  • Minimum 3 years of experience working in a similar setting for INGOs. Combination of relevant educational background and experiences may be considered.

  • Excellent communication, organizational, creative, and problem-solving skills.

  • Good knowledge of Microsoft Office software.

  • Fluency in Tigrigna and Amharic. Good knowledge of English.

  • Self-starter, flexible, and adaptable to change.

  • Good team player: able to take direction and work collaboratively with others.

  • Experience in accounting preferred.

How to Apply

Interested and qualified candidates should email their CV with application letter, articulating motivations, qualifications, and experiences that are relevant to the post, prepared in English, to Gteklu@cvt.org before June 26, 2023, with the subject title “OA - Application [Your Name].” Application E-mails with all attachments including all your credentials in your CV in a PDF or Word Document Should be submitted. Include the names and contact information of three work related references, including your current immediate supervisor and possibly HR persons. Submitting false information will result in your application being disqualified.

 Late or incomplete applications will not be considered. Only short listed candidates will be contacted.

 Qualified female candidates are strongly encouraged to apply.

Fields Of Study

Business Management

Business Administration

Related Jobs

7 days left

Ahununu Trading PLC

Evening Dispatch Officer

Dispatcher

time-icon

Full Time

1 - 2 yrs

2 Positions


Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.

Addis Ababa

9 days left

Matilda Business Group Plc

Store Head

Store Head

time-icon

Full Time

1 - 2 yrs

1 Position


Bachelor's Degree in a related field of study with relevant work experience Duties & Responsiblites: - Lead and manage all store operations to meet sales goals and customer satisfaction targets. - Supervise, train, and motivate store staff to ensure high performance and productivity. - Monitor inventory levels, manage stock replenishment, and minimize losses and shrinkage. - Ensure excellent customer service is delivered at all times. - Plan and execute merchandising and display strategies to enhance sales. - Handle customer complaints, queries, and feedback professionally. Required Skills: - Proficient in MS Excel. - Strong verbal and written communication skills. - Ability to multitask and internal controls. - Hardworking and honest. - Excellent problem-solving and decision-making skills. - Having IT skills is a plus.

Addis Ababa

12 days left

Yimaru Academy

General Manager

General Manager

time-icon

Full Time

2 - 5 yrs

1 Position


Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.

Addis Ababa

12 days left

Yimaru Academy

Admin/ Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.

Addis Ababa

19 days left

Parcel Logistics PLC

Business Developer

Business Development Expert

time-icon

Full Time

3 yrs

1 Position


Bachelor’s Degree in Marketing, Business Administration, or in a related field of study with relevant work experience in marketing, preferably in the logistics or transportation industry.  Duties & Responsibilties: - Finding New Customers:  Identifying potential clients and proactively reaching out to them. - Conducting Face-to-Face Meetings: Building relationships with customers and understanding their needs. - Presenting Services: Explaining the benefits of the company's offerings and demonstrating how they can meet customer needs. - Negotiating and Closing Deals: Working with customers to reach agreements and secure sales. - Managing Customer Relationships: Providing ongoing support and building long-term relationships with clients. - Monitoring Competitors:  Staying up-to-date on competitor activities and market trends. Required Skills: - Excellent communication and interpersonal skills.  - Strong analytical and problem-solving abilities. 

Addis Ababa

28 days left

Yimaru Academy

Receptionist/Admin

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilites: - Greet and assist visitors, students, and clients in a professional and friendly manner. - Maintain student records and enrollment data accurately. - Manage office supplies and ensure the workplace is well-organized and stocked. - Assist in processing student tuition payments, invoices, and receipts. - Assist in organizing internal meetings, training sessions, and student orientations. - Maintain clear communication between students, instructors, and management.

Addis Ababa