About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.                                         Job details

DIVISION: FinanceTEAM: Finance and System   LOCATION: Addis Ababa CONTRACT TYPE: Fixed Term contractGRADE: C2 National                                                    JOB FAMILY:  ProgrammeSALARY: As per the Oxfam benefit packageHOURS: 37.5 per weekFLEXIBLE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage TEAM PURPOSE:The Finance and Systems team provides professional, business-focused finance, delivering a proactive solution-based approach to resolving issues and ensuring that the operational business requirements are effectively managed to deliver organizational results and support the achievement of program outcomes. JOB PURPOSE:The Senior Coordinator of Finance will be responsible for quality assurance and handling of routing operational/day-to-day finance-related matters strengthening internal control, budget monitoring, budget development, tracking of tasks, and ensuring the timeliness of the report with quality. In addition to this, this role will focus on compliance-related matters related to various donors and the government of Ethiopia.POST HOLDER REPORTS TOHead of Finance and Systems ManagerJOBS REPORTING TO THIS POSTNoneBUDGET RESPONSIBILITYNoKEY RESPONSIBILITIES1. Financial Systems and Procedures ImplementationSupport the Head of Finance and systems in ensuring Oxfam policy & procedures are implemented and minimum financial standards are achieved across the Ethiopia ProgrammeSupport in the analysis and monitoring of the financial information as well as provide strategic inputs to the Programme Coordinators, Managers, and field staff for timely decision-making at the Programme level.Make sure/Lead internal audits to guarantee the proper quality of the office’s financial information in relation to the grant contracts.Review the note to file and minute and follow up the action points in BVA review- ensure proper approval is in place for code resifting.Monitor cash flow, manage foreign exchange risks, and ensure that cash books are reconciled on a timely basis.Ensure appropriate internal controls are in place and adhered to across all field offices.Promote best practices in all areas of financial management across the organization.Assist the Head of Finance in the preparation of budgets, forecasts, and financial reports.Provide leadership and oversight for the accounting, treasury, taxation, payroll and internal audit functions for all field offices.Ensure that the financial systems comply with statutory regulations and legislationManage relationships with banks, regulatory authorities, and other financial intermediaries.Sharing lessons learned from audit findings in an organized way2.    Support Programme Coordinators and Managers for proper programs design and follow upSupport the Finance Coordinator with the coordination of the Grant budget monitoring process.Review and update the monthly BVA and document the key findings.Provide monthly variance reports of restricted funding to the Head of Finance and Systems & Program Managers and report, action, and monitor all key areas of exceptional expenditure linesProvide direct support to the management and budget holders on all matters of finance specifically on budget preparation for new proposal development and other budgets where required, monitoring, control, and reporting for grant contracts with a view to ensuring good financial standards are met,Work collaboratively with program and operational teams to ensure timely and accurate financial reporting.In collaboration with the budget holders and programme managers provide required support related to finance on budget modification, budget monitoring and on the coding structure setup for the various Oxfam projects.Provide finance training to project managers whenever needed.3.    Donor Finance ManagementReview and ensure the quality of the financial reports prepared by Finance Coordinators.Leads a primary audit trail from primary documentation to the accounting system for accurate and rapid reporting and general record keeping.Make sure the BVA has been submitted to respective program leads on timely basesResponsible to ensure that donor grant financial requirements are followed and when this may not be possible, bring innovative and creative solutions to the Business Development Manager.Assist in the development of proposals and funding applications to donorsManage all incoming grants, ensuring that all donor requirements are met, and that post-award administration is carried out effectively.Coordinate with internal auditors, external auditors, and other stakeholders to ensure that audits are conducted on time and in accordance with applicable standards.4.    People Development and ManagementResponsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development, and performance management against objectives and organizationally agreed competencesAccountable for implementing Oxfam’s people management policies, procedures, and standardsManage and supervise the staff directly reporting to the position and ensure that any training needs are identified and metSupport a climate of continuous professional improvement in financeAssists HR staff with the recruitment of finance staff by conducting interviews and providing assessments of candidates’ technical abilities.Coaches, mentors, and appraises subordinates in accordance with Oxfam GB Performance Management System.Support staff development opportunities for finance staff by extending their engagement beyond the job descriptionsProvide relevant orientation for staff, both at the start of the contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations.Closely work with the Country and field Office finance teamPerform other duties as assigned by the supervisor within the scope of general responsibilities. Oxfam general:Ensure implementation of Oxfam GB’s operational policies, procedures, and guidelines, especially gender equity, in all aspects of Oxfam’s work.  With support from technical advisors and program service staff as needed.Act as Oxfam’s representative at the local and national levels with local authorities, partners etc. as required, mainly in events relating to accounting/finance.Be a member of Oxfam’s team, participating in appropriate staff meetings, planning sessions and ongoing liaising as needed

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.

• Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment

SKILS, Experience, Knowledge & CompetenciesEssentialMaster’s degree or/ Bachelor's degree in Finance, Accounting or Business Administration that can bring added value to the job from a recognized university/collageMinimum of 7 years of experience in financial management at the senior level, preferably with an international NGO.Experience in leading budget development, forecasting, and reporting cycles, as well as familiarity with multi-donor reporting.Proven experience working with restricted funding contracts and donors.Strong analytical skills with mastery of Excel and other relevant financial management softwareProfessionally qualified finance expert, preferably with some experience in a large and/or complex organisation, and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures, and controls.Ability to work in complex multi-cultural environmentsExcellent communication, interpersonal, and leadership skills, and ability to work independently.DesirableExperience in working with an INGO, Partner finance management is preferable.

How to Apply

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile through: www.ethiojobs.net  and using Oxfam's internal /External application portal: https://jobs.oxfam.org.uk/ or https://jobs.oxfam.org.uk/vacancy/senior-finance-coordinator--int9695/19571/description/ on or before July 05, 2023.

Kindly note that only shortlisted candidates will be contacted.