Country Office: Ethiopia

Work Base: Afar – Abala/Dalole

Availability: As Soon As Possible

Salary Scale: as per the organization salary scale

Contract Duration: 6 months with possibility of extension

 We strongly encourage female candidates to apply for this position.

About Premier Urgency International

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.

PUI in Ethiopia:

Although PUI has not been operational particularly in Ethiopia, the organization has long time presence in East African region, mainly in Sudan and South Sudan.

Following the north Ethiopia conflict, which erupted in 2020, and the reports of recurrent drought, which is affecting the life and livelihood of millions in different regions of Ethiopia, PUI decided to contribute its part to address the humanitarian needs triggered by both manmade and natural disasters. For this reason, PUI has been registered with FDRE Authority for Civil Society Organization (ACSO) since June 22, 2022 to enable the organization to operate legally in the country. Since then, PUI has been doing needs assessment in different regions of the country to identify gaps in order to decide where to put its effort for optimum results. Following some of these assessments, PUI has decided to implement its first project in Afar region where the consequences of the recent conflict and the ongoing drought has significantly affected the population of the region.

PUI is also actively looking for more partners to respond to more humanitarian needs in other regions of the country which were affected by conflict and natural disasters.  

General Assignments / Scope of the Role:

Under the supervision of the Field Coordinator and technical supervision of Log. Coordinator the Logistics Officer is responsible to provide technical support for the program activities, including maintaining and monitoring logistics plans, and liaison with stakeholders.

S/He will make sure all logistics and supply chain procedures are followed closely at the base level; starting from purchase requests, quotations, selection committees, placing orders, managing suppliers and arranging payments, transportation of goods, rental of premises, asset management, etc. The logistics and supply chain should be effective & efficient and support field programs.

Summary of Task and Responsibilities

 1.       Procurement and Supply Chain

• Work directly with local vendors and service providers to obtain quotations and initiate procurements in full compliance with all Donors and PUI policies and procedures.

• Ensure that all procurement staff utilize and maintain the integrity of the project’s procurement and inventory tracking systems, database, and other systems and procedures as required.

• Monitor contracts and purchase orders issued to ensure compliance to terms and conditions.

• Ensure smooth and efficient functioning of supply chain and priorities

• Ensure procurement plans are in place and followed by relevant persons

• Ensure that if problems arise, including logistical challenges or conflict of interest concerns, they are reported and followed up on immediately and proactively.

• Ensuring all supply chain is considered when procuring; transport, storage, capacity of field team etc.

• Ensure procurement policy and procedures are followed for transport and storage and ensure communication between bases

• Provide training and guidance in coordination with Logistics Team. 

• Recommend and implement system improvements for greater efficiency or effectiveness where needed.

 2.       Stocks and Asset Management:

• Liaise effectively with suppliers to ensure that delivery deadlines are met, or that any unexpected problems are resolved effectively.

• Provide regular information to the Project Managers on stock levels.

• Ensure that the technical guidelines for PUI stocks and deliveries are  followed.

• Contribute to the production and dissemination of a monthly stock status report for each project

• Carry out periodic inventories, and document discrepancies in stock levels

• Contribute to ensuring that stocks are depleted prior to project closure and provide final stock status reports to the Field Coordinator and Logistic Coordinator in accordance with donor technical guides.

• Contribute to ensuring that the PUI technical guides for asset management are applied.

• Contribute to maintaining an up-to-date monthly asset tracking by project code, budget line, with accurate location and use of each asset, investigate and document any loss or damage.

 3.       Fleet and Premises Management

• Ensure vehicle allocation, procurement or rental according to cross-cutting and program needs

• Implement schedules and movement-tracking tools in an efficient manner

• Contribute to ensuring that the PUI fleet management technical guides are continuously applied.

• Contribute to reviewing and implementing an efficient maintenance strategy in the country.

• Contribute to ensuring that technical safety and security guidelines are respected for the use of all vehicles

• Contribute to the calculation and verification of the monthly cost of each vehicle (fuel consumption, repairs, insurance, etc.); investigate and resolve major cost overruns; report major cost increases in the fleet to the Field Coordinator and Logistic Coordinator.

• Ensure the identification of transport companies for needs that cannot be covered by the PUI fleet.

• Ensure efficient and complete circulation, filing and archiving of fleet and transport documentation.

• Ensure the identification and contract of leases for premises according to geographical, operational, security, and financial criteria, in close collaboration with the Field Coordinator.

• Contribute to ensuring decent living and working conditions for all employees in all premises by providing in particular electricity, drinking water, office supplies, etc. according to PUI standards

• Supervise preventive and corrective maintenance work for the premises.

• Ensure that technical safety and security guidelines are applied in all premises;

• Ensure the efficient and complete circulation, filing and archiving of documents related to the premises

 4.       Communications & IT Management:

• Ensure communication, IT needs and allocations of communication facilities.

• Contribute to ensuring that the PUI communication and IT management technical guides are applied.

• Contribute to maintaining monitoring of communication costs; investigate and resolve major over-costs.

• File administrative requests to local authorities for the use of communication facilities

Job Requirements

Required Qualifications and Professional Experience

• BA Degree in Logistics and Supply and other related field

• Minimu of 4 years experiance outof Which 2 years in INGO experience with Similar activities

 Required Skills & Competencies

• In logistics, procurment and ICT tool trainings

• Computer skills: good knowledge of the ms office software including word, outlook. excellent in excel

• Strong commitment in humanitarian principles

• Ability to work independently while taking initiatives and showing a sense of responsibility

• Ability to withstand pressure

• Ability to organize and manage priorities, to prioritize a heavy workload and to delegate accordingly

• Good analytical skills, rationality and logic

• Good brainstorming and trouble-shooting skills

• Problem solving and leadership skills

• Excellent communication skills

• Fluency written and spoken in English required and Knowing the local language advantageous

How to Apply

If you are interested, please send your application composed of none returnable CV, Covering Letter with “Logistics Officer -Afar” written in the subject line, and three references, applicants to the following addresses:

Through THIS LINK

Deadline: Thursday, 30 June 2023

NB: Only short listed applicants will be, communicated on and selection process includes technical test and an interview.