About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Position Title:          Office Maintenance - Attendant

Department:            Administration

Duty Station:            CRS Ethiopia/Addis Ababa

Employment Term:   Indefinite term contingent to program funding

Reports To:                 Administrative Officer - Operations

Application Deadline:   July 2, 2023

Job Summary:

The Office Attendant performs a wide range of responsibilities that are covered by her/ his maximum qualifications and competencies. She/he performs office support including cleaning of the office, movement of furniture and equipment, files, photocopying/binding etc. when found necessary.

Job Responsibilities

Protecting the staff, premises and assets of CRS/Ethiopia from possible accident/damage

• Watches the office building/stairs as necessary and if there are concerns that require immediate attention directly perform or advise manager/supervisor about the issue;

• Checks and ensures that all property to be taken out of the compound is accompanied with authorized gate pass and share gate passes to security company guards.

• On a daily basis ensure that gate passes are collected from company guards; follow up the return of items that leaves the organization for maintenance purpose. 

• Assist in safeguarding, protection and proper use of office equipment, office facilities and inform the appropriate personnel of any concerns or issues timely for appropriate action.

 Handling messages and mails

• Receives messages and mail and keeps safely in absence of the receptionist and delivers them to the relevant person during office hours;

• Assist visitors while the receptionist/her replacement is not around.

• Closely work with company security guards in welcoming/accompanying visitors to the place visitors mentioned; check the availability of staff first and it’s after approval that accompaniment take place.

• Assist the receptionist in handling visitors and issuing them with visitor’s badge and direct/usher them to the proper sources in order to address their concerns.

 Office Errand

• Request the need, facilitate advance cash, purchase water and deliver to each floor all the time, settle expenses and liquidate the cash advance taken.

• Facilitate cash advance and provide weekly refreshment with traditional bread services.

• As instructed by supervisor assist departments with their need; it could be performing the movement of furniture and equipment, office supplies, files, making photocopies/binding etc.

• Assist in preparation of conference rooms for any meetings, training or event.

• Report any observations of irregularities in safety and security issues/breaches, such as broken windows, faulty electric lines, water leakages etc. to immediate supervisor/concerned individual.

• Assist in fixing minor repair issues in the toilet, bulb change and the like when necessary.

• Perform other duties as found necessary and as instructed.

Job Requirements

Education and Experience

• Completion of 10th grade

• 1 year of relevant experience is required

 Personal Skills:

• Skill Knowledge of security methods and techniques

• Knowledge of CRS/ET’s security regulations and procedures

• Ability to detect and avoid probable danger

• Ability to work effectively with people

• Ability to follow oral and written instructions

• Skill in the use of security devices

• Interpersonal skill

 Required/Desired Foreign Language

 Travel Required (include percentage of required travel, if applicable)

 Key Working Relationships:

Supervisory:

Internal:

External:  

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

 Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply

You should fill the application form through this link: CLICK HERE and attach your up-to-date CV on/before the application deadline June 28, 2023.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**