Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Administrative and Logistics Service

• Organize outdoor meetings, conferences, or workshop event schedules with the program and operation team

• Organize major events related to security issues, and any update from WVE HO and communicate to all concerned SPIR II staff

• Organize in-door meetings and follow up with the arrangement of refreshments, meeting room set up, and any additional requests.

• Ensure professional appearance and arrangement of office materials and furniture

• Facilitates air tickets, visas, hotel booking, and transportation services for staff and event participants

• Follow up with the SPIR II staff for monthly & weekly planned trip need for air ticket, workshop /training, and other events.

• Make purchase requests in a system, follow up on the status and withdraw items from the store and distribute to SPIR II staff

• Closely follow up with the procurement on monthly air time purchase and distribution to staff.

• Request and follow up with the HO providing Dongle and sim card for SPIR II staff

Guest Reception and Communication

• Receives internal and external guests

• Scheduling appointments and connecting with concerned units/staff members

• Act as a focal person for SPIR II answering calls and responding to e-mails from SPIR II stakeholders and Implementing Partners (IPs) as deemed necessary

• Maintain a record of all official communication with external stakeholders, partners, and donor representatives

Documentation

• Organize electronic and hard copy documentation backup, in coordination with the ICT Coordinator

•  Closely work with finance to archive sensitive documents

Resource management

• Support & follow up with the storekeeper in managing fixed asset registration. Follow up with the storekeeper both fixed assets and other stationery materials are organized in the mini store.

• Follow up with storekeeper, computers, stationeries, office supplies, asset list, and other stocks are organized and managed in a mini-store

• Provide training materials to team members as per their needs and requests

• Issue equipment and materials required for new staff

• Provide stationeries and other materials for all project staff

• Support the project staff in withdrawing items and sending out items, printed materials to the SPIR II project implantation area and field office

• Work with the WVE HO store to ensure SPIR II stocks are properly stored and efficiently used Actively participate in annual inventory

• Follow up with the proper service of daily indoor refreshments to SPIR II HO staff

• Daily follow-up with proper utilization of utilities and report to Admin coordinator.

• Follow up with the janitors and security guards of SPIR II and report to the Admin Coordinator

Job Requirements

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 3-4 years experience in similar roles

• Experience in NGOs & International organizations is an asset

Required Education, training, license, registration, and certification

• Degree graduate  in Business Administration, Management, or a Related Field

Preferred Knowledge and Qualifications

• Knowledge of Reception, Gust relation

• Excellent English language skills and excellent interpersonal skills

• Flexible, efficient, and cooperative

• Honest, trustworthy, and respectful

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)

Travel and/or Work Environment Requirement

• Office-based with travel to the field

• Travel: 5% Domestic travel is required

Language Requirements

English and Amharic

How to Apply

Interested applicants should follow the below application link to apply using this LINK

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.