The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The purpose of this position is to facilitate the timely and proper medical services to be provided to children with referral medical cases to Addis Ababa and serve as Plan’s point person between the medical institution, children, and families. In addition, the position will assist the roving PAs in data entry when the need is required. Furthermore, s/he will be responsible for liaising with DHL, FedEx, and service-delivering firms and organizing the dispatch of all incoming and outgoing communication items and delivering inter-office messages.

ACCOUNTABILITY

• Facilitate Sponsored Children’s Medical services as per the approved requests and procedures.

• Provide Sponsored Children and their families with relevant information related to accommodation and logistics.

• Facilitate that the Sponsored Children and their families receive timely and proper medical services.

• Facilitate the dispatch of all incoming and outgoing communication items to and from NOs

• Deliver documents, letters and messages from office to office within the CO compound.

• Keep the filling systems in which documents could be readily available, and easily traced and ensure that all documents fulfill the appropriate source document.

• Pay payments for cash commitments that are requested by the budget holders based on financial documents that are reviewed and approved before payments are effected.

• Support other staff from PAs on finance-related issues

• Support PAs in SCU/Is and communications data entry upon request.

• Facilitate the timely release of shipments linking with FedEx, DHL, EMS, and Customs; and ensure the payments are effected upon received invoices.

• Keep Addis Ababa PA’s Sponsored Children files are safe and complete

• Screen all communication items and check the quality of all communications as per the standards by sampling from each PA and each batch.

• Perform similar duties as requested by the supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that all staff signed safeguarding policies;

• Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Educational Qualification and Experience

• BA Degree in the English language, Social Work, Sociology, Development Studies, Communication, Computer science or equivalent.

• A minimum of 3 years relevant work experience out of which 1 year at supervisory level.

• Experience in capacity building for local stakeholders/partners.

• Proficient in computer skills and communication skills Knowledge

• Fluency in English language is essential

• Knowledge of general office administrative work.

• Basic financial transaction skills.

Skills

• Motorbike driving license and driving skill

• Basic computer utilization skills and  familiarity in functioning with different software

• Analytical and problem-solving skills

• Ability to work under multidisciplinary and multicultural environments

• Excellent interpersonal skills.

• Ability to organize own work and manage time.

• Compassionate to children.

• Ability to communicate with children of different culture.

• Excellent negotiation and networking skills with relevant stakeholders

Behaviours

• Hardworking with capacity to work independently with minimum supervision

• Honest, integrity, open and transparent personality.

• Working towards achieving a team goal

• Be able to respect all groups of people in the community and culturally sensitive

• Motivated, energetic and strives to support others

• Working for the best interest of the organisation and children

• Appreciate of child rights and gender equality

Languages required

• Fluency in English language is essential.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential

How to Apply

The closing date for the application is July 06, 2023. Qualified candidates should submit their application with the links provided below. CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.