Main purpose of the job:

• The Facility and General Services Manager shall be under the general direction of the Factory Manager. Under limited supervision, the position holder provides leadership, overall administration and technical support for the factory security operation, compound and office cleaning, waste management, canteen services, employee transportation service management, maintain the basic condition of factory facilities and manage facility and service-related external engagements and management of laundry services.

Accountabilities:

General

• Create and maintain a safe environment for employees, contractors and visitors according to the applicable statutory, company and local regulations, policies and procedures

• Ensure Good Manufacturing Practices (GMP) is always practiced in all areas

• Implement food safety requirements and procedures at all times

• Take immediate appropriate action and report food safety management system related problems to the right person/s

• Build continuous improvement culture; TPM, 5S and RCFA implementation 

• Improve performance tracking and data registration in alignment with company PMP

• Manages per dime and OT of subordinates

• Leads, manages, evaluates, coaches, and gives feedback to team members

• Identifies and drives key performance data collection and reports in order to maximize and improve operational and business performance activities

• Plans and deploys resources (people, materials, process and equipment) to meet the needs of others safely whilst excelling at quality of service and balancing costs

• Develops processes and procedures to manage activities and shares accountabilities with the team

• Perform other duties as assigned by the supervisor

Security

• Ensures the security of the factory is always at its peak and oversees security investigations

• Integrates safety and security policies with business operations

• Evaluates safety and security plans for effectiveness, conducts risk audits and assessments and take steps to mitigate risks and simplify operations

• Builds and manages emergency response procedures and teams

• Incident reports and risk factor analysis

• Conducts risk audits and assessments

Facility 

• Develops WoW in managing the facility and defines processes and procedures in running it effectively (security procedures like access control, canteen replenishment procedure, cleaning procedures and frequency, etc)

• Ensures the security of the facility and WH is always at its peak and oversees security investigations

• Manages and reviews invoices for canteen, transportation, waste disposal, external facility related services provided, and other facility related expenses

• Follows appropriate storage, handling, and food safety requirements for canteen resources

• Revises transportation routes and ensures employees’ commute to work on time and in a safe manner

• Works with fleet management and technical services department to ensure the effective maintenance and servicing of factory vehicles

• Inspect facilities, installations, and repairs to ensure compliance to basic conditions and to maintain quality standards

• Develop and manage canteen budget. Ensures employees get canteen service that is consistent, healthy and as per agreed budget on a timely manner

• Ensures the hygiene level of the compound and offices is maintained and employees get proper lavatory services and appropriate changing facilities

• Work closely with project team to improve, maintain, renovate the office space and whole compound

Control and Financial responsibilities

• Enforces the follow-up and implementation of financial and process controls

• Controls and manages budget, expenses and timely settles petty cash

• Sets up, with other stakeholders, financial, like petty cash management, process controls

• Timely reporting & following company approval channels

Waste Management

• Develops and implements corporate waste disposal strategies

• Ensures compliance with all provisions of the local and company’s requirements relating to waste management and disposal. Organizes and manages waste collection and disposal as per PEP+ requirements, and creates a working relationship with recycling facilities

• Manages, with other stakeholders, environmental monitoring projects to ensure compliance with permits and applicable regulations

• Manages and reviews invoices for transportation, waste disposal, services provided, and other facility related expenses

Reporting

• Overtime reporting

• Inventory reporting daily from AA WH

• Daily loading & offloading performance for the warehouse.

• GMP standard and Gemba walkabout reports

Work Location:  Factory Site- Bulga City, Tulofa 

Department/Function: Facility and General Services/Supply Chain

Job Requirements

Experience & skills required

• Education: BA Degree and above in Human Resources Management, Business Management, Leadership or other related fields

• Experience: 6 years experience in a manufacturing industry preferably in FMCG, out of which 4 years as a facility and general services manager or related job post

• Language: Able to speak, read and write in English

• Computer: Good level in use of Microsoft office tools, use of other computer applications and ERP tools

Required Functional Competencies

• Safety competency

• Security management

• Waste handling and management

• Canteen Management

• Facility planning and supervision

• Fleet management

• Cost Management

• Project Management

• Management Reporting

Required Leadership Competencies

• Growth potential: Has high curiosity for learning

• Can identify talent gaps and can work on talent development in the team

• Relationship building potential: Shows trust & integrity

• Is inclusive & respectful

• Works in collaboration with others, from within and outside

• Style of Execution: can inject inspirational leadership

• Gives clarity about expectations

• Is results oriented

• Agility: Is Flexible

• Can handle change management well

• Thinking style: Has external perspectives

• Forward Thinker

• Great decision-making

How to Apply

Interested applicants can apply using multinational@ethiojobs.net