Country: Ethiopia

Organization: International Organization for Migration

Closing date: 7 Jul 2023

SPECIAL VACANCY ANNOUNCEMENT (RE-ADVERTISEMENT)

Vacancy No.:IOM-SVN/0050/23

Position Title: Project Associate (Information Management)

Position Grade: G-5

Organizational unit: CCCM Cluster/EPC

Duty Station: Addis Ababa, Ethiopia

Type of Appointment: SST, Six months with the possibility of extension (Subject to funding availability)

Estimated Start Date: As soon as possible

Closing Date: 07 July 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply for this vacancy.

Organizational Context and Scope

The key objective of the Cluster’s Information Management Officer (IMO) will be to support the CCCM cluster in identifying and meeting data/analysis/information requirements at a range of levels. Under the overall supervision of the National Cluster IMO, the successful candidate will support the CCCM cluster through the timely and efficient provision of required information management services.

• The CCCM Cluster Information Manager is to support the national cluster IMO in the fulfillment of his/her coordination mission to:

• Provide leadership in emergency and crisis preparedness, response, and recovery.

• Work in partnership to improve the protection and welfare of the camp residents.

• Ensure evidence-based actions, gap-filling, and sound coordination; and

• Enhance accountability, predictability, and effectiveness of CCCM Cluster actions.

Responsibilities and Accountabilities:

1. Assist in the implementation and monitoring of project activities.

2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;

8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.

10. Generating monthly Dashboard to inform donors, partners, and other stockholders.

11. Development and implementation of methods to share this information, as well as broader information on CCCM needs and solutions which the cluster wants to develop and/or share, with all concerned stakeholders and the affected population.

12. Maintain and update the cluster’s contact list and mailing lists.

13. Participate in the Inter-Cluster, IM Working Group, and coordinate with OCHA and other clusters’ IMOs to ensure complementarity and cross-sectoral analysis of information.

14. Collective monthly data from partners, analyzing and generating reports as required by the cluster or OCHA.

15. Provides guidance/training to new/junior staff.

16. Perform other related duties as assigned.

Required Qualifications and Experience

Educational Qualification

• High School diploma with five years of relevant experience; or,

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups; and Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage

Skills:

• Proficiency in Microsoft Office, in particular, Microsoft Excel, PowerPoint and Word

• Knowledge of current GIS software (ArcGIS, QGIS)

• Knowledge of Adobe Illustrator

• Knowledge of database management

Languages

• Fluency in English and Amharic is required.

• Knowledge of other local languages is an advantage.

How to apply

• Send your application letter enclosed with your updated CV to RECADDIS@iom.int ONLY.

• Any application that does not fulfill/attach the below-listed documents will not be considered.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

We strongly encourage qualified women to apply!