DUTIES AND ESSENTIAL JOB FUNCTIONS

• Directly responsible to safeguard and manage fixed assets kept in the storage facilities.

•  Directly responsible to Receive, Tag, Store and record fixed assets in the asset register using proper documentation (i.e., contract, purchase orders, packing lists, invoices, MRVs and MIVs).

•  Responsible to Issue and return fixed assets to/from residences and campus upon formal request and approval by fulfilling necessary documentations.

•  Responsible to organize, maintain and update individual Fixed Assets Custodianship Files to each employee by completing FARC.

•  Responsible to Furnish make ready apartments and residences with standard set of furniture and appliances in accord to the ICS Home Guide.

•  Responsible to maintain Fixed Asset Register & ensure all fixed assets movements are timely recorded and updated on the Fixed Asset Register.

• In collaboration with Finance Department,  responsible to calculate  depreciation of all assets using straight line method  per established useful life of the assets 

•  In consultation with immediate supervisor, responsible to plan, organize and conduct annual inventory count of residential and schoolwide assets.

•  Responsible to provide weekly, and monthly reports of fixed asset stock positions and movements to the concerned.

•  In collaboration with immediate supervisor, responsible to provide annual Fixed Asset Count reports of residential and schoolwide assets to the concerned.

• Responsible to make regular periodic spot check of fixed assets in classrooms, offices, and other facilities.

• Actively engage and assist in the annual Capital Requirements of divisions and property management section.

• Responsible to propose obsolete, damaged, and unused fixed assets for disposal.

• In consultation with immediate supervisor, responsible to initiate and organize periodic scrap sales.

• Responsible to refurbish/restore residential and classroom furniture/equipment to make them ready for use.

• Responsible to distribute and collect welcome kits to/from make ready houses and apartments.

•  Actively engage in the general and student store operations as directed by supervisor.

• Responsible to actively participate in shipment sorting and distribution to end users.

• Perform other related tasks as instructed by immediate supervisor.

Job Requirements

QUALIFICATIONS REQUIRED

•  BA degree in Supplies and Purchasing Management or related fields with a minimum of 3 years of relevant experience. 

PREFERRED QUALIFICATIONS

• Ability to keep accurate records and manage fixed asset software.

• Proficient with Microsoft Office Suite or related software (software used to maintain/manage fixed assets).

• Proficiency in spoken and written English.

• Able to establish and maintain good working relationships with employees.

• Able to work independently with minimal supervision.

• Has Integrity, honesty, and high level of accuracy in managing and presenting data/reports.

• Has Basic Computer skills

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• May require lifting items

• Access and mobility in tight spaces may be required.

• Must be able to traverse warehouses regularly to observe physical inventory/assets.

How to Apply

Interested candidates fulfilling the minimum requirements are invited to send their applications to hr@icsaddis.org until 10 July 2023.

 Note:  copies of transcripts, academic degrees or recommendation letters should not be included with your application. You will provide the documents upon request. 

 Child Protection – Safe Recruitment Practices

 As part of our recruitment practices at our school, employees are required to possess and validate appropriate qualifications for all positions.  For all potential hires, we communicate directly with previous references to ensure due diligence within the recruitment process. Once at school, ICS has a professional code of conduct, including Child Protection training reviewed with employees and signed annually.