About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within, Now, and for the future.

Mercy Corps has been operating in Ethiopia since 2004. In partnership with civil society organizations, private sector, and the government, Mercy Corps Ethiopia has reached more than five million Ethiopians with interventions to save lives and build secure livelihoods. Our programs emphasize market-driven solutions, reinforce social bonds, and help communities build resilience to the impacts of climate change. Currently in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Nations, Nationalities and People’s Region (SNNPR) – Mercy Corps Ethiopia is driven by the mission to contribute the emergence of a peaceful, resilient, and prosperous Ethiopia which is inclusive of youth and women. Our strategic directions focus in promoting inclusive and dynamic markets; promoting peace and social cohesion through strengthening formal/informal governance structures and citizen engagement; improved natural resource governance; and integrated humanitarian response.

 Position Title:  Procurement Officer

 Duty Station: Addis Ababa 

 Open Position:  1

 Program / Department Summary

The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications
General Position Summary

Reporting to The Procurement Manger, the Procurement Officer is responsible for the timely procurement of goods and services for all Mercy Corps field offices in Ethiopia. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Responsibilities

• Need to have full understanding of Mercy corps, Donor and standard procurement policies and procedures and donor procurement regulations;

• Procure goods and services in accordance with Mercy Corps policies and donor regulations and within minimum timeframes (lead-time) in a transparent, accountable, and cost-effective manner; and facilitate the timely and efficient supply of goods and services.

• Assists staff as needed on creating clear and understandable purchase requests and other procurement documentation.

• Track purchase request and ensure timely purchases including maintaining current and orderly files of all procurement activities.

• Distribute request for quotations/invitation to tender and bid documents for suppliers and

• Obtain Performa invoices as per the specifications on the PR.

• Prepare Purchase requests, Invitation to tenders, Quotation Analysis, Note to File, Purchase Order, Payment Requests, Service contracts, Purchase Agreements, Consultancy Agreement Framework Agreement/Master Agreements as required.

• Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and Mercy corps tender policies;

• Coordinate the procurement of the overseas purchased goods/services and assist and facilitate any import/export activities.

• Maintain proper procurement files guarantee the confidentiality of all specifications and price quotations made by the supplier.

• Support in the bids Evaluations/ analysis for all purchases(goods/services);

• Remain informed about sources of supply, methods, services and materials and interact with Vendors during collection of quotations and represent mercy corps in a professional manner.

• Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.

• Provide equal opportunity for vendors/suppliers to make price and specification quotations.

• Prepare payment requests as required and ensure the necessary documents are attached for payments.

• Follow up payments are made on time for suppliers or service providers.

• Ensures timely and safe delivery of items/ goods to the warehouse with proper documentation and coordinate with the storage and transfer of items to field sites.

• Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.

• Identify potential, credible and competent vendors for MC and maintain contacts with suppliers and conduct price comparison/market assessment in order to get the best price and quality material.

• Keep records of supplier database and maintain files of current market prices for commonly bought items.

• Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices;

•  Ensure MC, Donor and Government supply chain procedures are adhered to while purchasing goods/ services required by MC.

• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;

• Work with the procurement committee as per MC Supply Chain Policy to source suppliers.

•  Coordinate with Procurement Manager on procurement planning and budgeting;

• Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;

• Maintain up to date records for all procured goods and services, including CN/SOW and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, due diligence checks/reference checks, Tender summary and related documents.

• Assist in the drafting framework agreements and other related agreements for preferred suppliers or service providers.

• Participate in preparing prequalification documents and appraising prequalified suppliers.

• Prepare weekly and monthly procurement status reports.

• Flexibility in supporting any other units in case the officer assigned is away on leave,

• Assist on driving MC vehicles for duties other than procurement and undertake field assignments when assigned by the Supervisor.

• Maintain vehicle log-sheets; Keep vehicle Equipment, tools, spares safely. Keep the vehicle clean and report needs and problems to Transport Officer while driving.

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;

• Other duties as assigned.

 INFLUENCE & REPRESENTATION

• dentify, build, and manage collaborative partnerships with local governments and other Mercy Corps stakeholders.

• Communicate effectively with all stakeholders.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

SECURITY

• Ensure compliance with security procedures and policies as determined by country leadership.

• Proactively ensure that team members operate in a secure environment and are aware of policies.

GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)

• Be a thought partner in the recruitment of diverse team and promoting inclusive and safe work environment including supporting early career team members to fulfil their professional goals)

• Lead by example to promote gender equal and inclusive workplace culture in a day-to-day interaction with team members, partners and program participants. 

Organizational Learning  

•     As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 

Diversity, Equity & Inclusion

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

• We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Accountability to Participants and Stakeholders

• Mercy Corps team members are expected to support all efforts toward accountability, specificallyto our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further develop their personal and/or professional growth and development.

 Equal Employment Opportunity

• Mercy Corps is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.

• We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Job Requirements

• Bachelor’s degree in Logistics and Supplies Management, Business Administration, Marketing, Accounting, Management, or any related field.

• Two years and above work experience in Large Scale Procurement management

• Willingness and ability to perform other duties as assigned.

• Excellent analytical skills, Good interpersonal and communication skills, Good organizational skills, and Willingness and ability to adapt to changing work requirements and priorities that may require overtime or extended hours.

• Excellent oral and written English skills.

•  Strong computer skills in MS Excel, and MS Word programs.

• A demonstrated ability to multi-task and process information into action so as to not delay program activities.

Success Factors

• Demonstrated cultural sensitivity and appropriate flexibility.

• Emotional maturity and physical stamina.

• Excellent organizational skills with ability to successfully manage multiple tasks.

• Responsible and trustworthy.

• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented.

• Demonstrated ability to work effectively with diverse group of people.

• Good communication skills, written and oral are required.

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps; 

How to Apply

Register using the following link CLICK HERE

All interested candidates are encouraged to apply for the position advertised. All applications must be submitted electronically including a CV, three references, and all relevant official documents.

 Only candidates that are short-listed will be acknowledged and called for interviews.

 “Mercy Corps is an equal opportunity employer promoting gender, equity, and    diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”

 DEADLINE FOR ALL APPLICATIONS: 15 July 2023/ 4:00 PM