Position: Logistics Officer

Application Deadline: July, 17/2023

Organization Setting and Reporting

This post is located under Administration and Support Section within the United Nations Office to the African Union (UNOAU).

The incumbent will be based in Addis Ababa and reports to the Administrative Officer.

Responsibilities

Within delegated authority and under the overall supervision of the administrative officer will be responsible for the following duties:

• Act as the Focal Point for Supply chain and service delivery end-to-end performance including property management issues.

• Provide advice on all matters related to the policy and procedures governing the management of the United Nations Property; Contribute to the development of mission-specific standing operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DFS Directive on Property Management and specific guidelines and SOPs from Supply Chain Management and Service Delivery Division.

• Coordinate the Supply Chain Planning and Service Delivery activities in UNOAU and report to the Supply Planning and Service Delivery Team in UNHQ as requested.

• Ensure accountability and proper tracking mechanisms to conform to the organizational Supply Chain and Service Delivery performance management framework standards and goals.

• Analyze and monitor the effectiveness of the execution of internal control procedures in the UNOAU.

• Lead the implementation of the monitoring and control of UNOAU, Property Management Results-Based Budgeting (RBB) index; Monitor implementation of the key management actions and meeting the organizational targets in the discipline of property management; identify and implement solutions to problematic areas of the Supply Chain performance and continuous improvement.

• Ensure that an effective support organization for the Inventory Management system and internal controls for UN property is sustained.

• Oversee activities related to reviewing and updating the fixed assets register for additions and disposals, and accumulated depreciation.

• Closing accounts at year-end and supporting reconciliation of accounting balance of fixed assets.

• Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors' queries and/or recommendations.

• Ensure activities related to maintaining the fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately.

• Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies; Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures.

• Oversees Acquisition Planning for the Technical Units.

• Facilitate UNOAU events management by the office including hosting in facilities of other Organizations such as AUC or UNECA.

• Oversee assembling of new furniture and repair old furniture such as desks, chairs, tables, shelving units and bookcases; detach, attach and hang pictures for offices, work areas, conference rooms, and supply rooms, etc., as part of the building maintenance.

• Identify requirements and shortfalls within the unit to take necessary logistics operations requirements.

• Manages logistics operations including management of logistics assets, materials, contracts, and personnel.

• Ensures timely, accountable and cost-effective delivery of cargo and personnel.

• Ensures that supervised staff are adequately trained, and cross-trained; identifies additional training needs to achieve high working standards.

• Administer and supervise supply chain performance management and Business Intelligence (BI) unit activities and resources to ensure that clients’ needs are met and that users' and business needs and requirements are adequately reflected in the design, integrated and automatic reporting solutions.

Competencies

• PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

Education

• A high school diploma or equivalent is required.

Work Experience

• A minimum of 10 years of progressive experience in the supply chain, service delivery, property management, facilities management or related field is required

• Experience in carrying out programmatic/administrative tasks necessary for the functioning of the Unit, including preparation of cost estimates/budgets, reporting on budget/programmed performance, and contracting vendor services is required

• Thorough knowledge of Enterprise Resource Planning (ERP) applications and the ability to maintain databases and generate reports is required.

• Experience in Supply Chain Management operations and Service Delivery in an international environment is desirable.

• Experience in IPSAS accounting is required.

Languages

• English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of another UN official language is desirable. 

How to apply:

• Register using the following link CLICK HERE