Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, (https://www.alliance2015.org/  a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at https://www.peopleinneed.net/  or HERE.

PIN currently is seeking energetic, disciplined, responsible Project Manager for the specific project entitled “Agriculture Systems Adaptation Program in Reqame Watershed, Halaba and Silte”

PIN currently invites applicants for the position of Project Manager

Length of Contract: Definite until December 31/2025

Project Manager

Project Manager (PjM), under the direct supervision of the Deputy Head of Development Programmes and overall supervision by the Head of Development programmes, is fully responsible for the successful implementation of the project climate resilient farming systems in Halaba and Silte. The PjM will be responsible for achieving the specific results in the field and ensuring quality and timely results. The Project Manager will work under the direct supervision of the Deputy Head of Program, overall supervision of the Head of Development programmes and with close cooperation HR, Financial & Logistic department and other PjMs.

The Project Manager will be responsible for the overall management and successful implementation of the project. This will include managing the entire components of the project and required deliverables/outcomes, ensuring both technical and management requirements are met, and managing relevant government /stakeholder and donor liaison requirements.

The Project Manager is responsible for ensuring that key organizational principles and approaches, such as sound M&E system, CFRM and gender mainstreaming etc are well integrated throughout the project cycle; for ensuring that lessons derived through implementation of projects are well articulated, documented and disseminated both internally and externally.

Project Manager specific tasks include:

PROJECT MANAGEMENT

• Everything related to the project cycle management, including planning, needs assessment/ identification, proposal preparation, budgeting, monitoring, reporting, financial management, cash flow planning, management of local teams, etc.

• Ensure the project is delivered according to the contractual requirements of the donor, i.e. all activities and deliverables are completed within the agreed timescale and budget, reports are submitted as per the agreed schedule and formats and any other requirements or criteria are fulfilled as specified in signed agreements and PIN internal guideline.

• Ensure the project is fully understood and internalized by all field project staff, senior managers and director.

• Regularly update detailed annual and periodic work plans with project implementation and ensure this is used by the whole project team to monitor project progress towards completion.

• Ensure programmatic and financial reports for donors, government and PIN are prepared as required, ensuring these are of a high quality and submitted to the supervisor and respective department in a timely manner for submission to the donor and government.

• Prepare project agreement for government and amendment for both donors and government (if the project needs) on time 

• As primary budget holder for this project, responsible for the overall management and revision of a realistic budget, ensuring proper utilization and monitoring expenditure in line with the budget and donor guidelines, PIN financial guidelines. This will include preparation of spending budget plan and, supervision of monthly variance analysis reports on all budgets.

• To highlight and prepare, together with the Finance Unit, documentation for any project modifications, amendments or extensions which require donor and/or Government consent and approval. Ensure such changes are made in close consultation with the DHOP and HOP, program support, the Project Managers, Finance staff and all relevant project staff and senior managers.

• To provide guidance and supervision to the field-based project staff, to ensure s/he has clear objectives, understanding of the project and receive regular supervision and reviews. To provide overall project oversight and work plan for the rest of the project team.

• Ensure the project’s financial and procurement status and progress is monitored monthly with the finance and procurement Unit.

• Conduct regular field-based project review meetings, and monitoring visit and provide the necessary report to the respective person(s).

• Accompany and facilitate donor and government visits and provide relevant background information and materials as required. 

• Ensure donor and PIN visibilities as per the requirements and guidelines  

• Adhering to all donor's and PIN's guidelines and policies

• Ensuring proper handover and continuity of the project deliverables are done as per the requirement and guidelines of PIN

• Liaising with authorities and partners and healthy relation with beneficiaries as per PIN Code of Conduct

• Ensure the delivery of any donation or distribution of materials to beneficiaries and government in timely manner and as per PIN policy and project documents. Ensure all the necessary documentation is fulfilled 

• Responsible for preparation of contracts and start the work flow in ELO, follow the workflow status

• Make sure relations with Partners are as per PIN Code of Conduct

• Make sure that the donation for the beneficiaries are delivered on time and properly done as per the project document and PIN policy. Ensure all the necessary documentation is fulfilled

• Responsible on conducting project need assessment in collaboration with the relevant body.

• Meeting all project related deadlines

TEAM MANAGEMENT

• Participating on all selection procedures (senior positions to be selected in cooperation with HOP and DHOP), suggestions on termination of work contracts

• Supervision of the local project team performance, allocation of bonuses

• Support of professional growth of the staff, ensuring minimum staff turnover

• Ensuring the maintenance of good personal relations

• Managing and supervise the field staff attendance sheet and their per diem as per PIN Policy

SECTORAL DEVELOPMENT

• Support of new assessments

• Suggestions on improvements of program's quality, relevance and efficiency

• New proposals writing under supervision with HOP and DHOP

OPERATION and PROCUREMENT 

• Adhere to the  security rules of PIN and enforcing the security rules with the project team

• Prepare project procurement plan on time, submit purchase request and primary responsible in following up of the procurement status and ensure the delivery of materials in quality and timely manner

• Ensure the technical inspection of the procured materials are done by the respective stakeholder or technical staff. 

• Make sure procured materials are with quality as stated in the specification or as per PIN standards and beneficiary/stakeholder request

• Proper processing and documentation of all tenders both in ELO and hardcopy

• Responsible for weekly car request every Thursday and make sure the vehicle is used properly and efficiently

• Responsible for preparation of stock sheet and provide to the finance unit on time and follow the stock management procedure as per PIN policy.

• Organizing projects logistics including transport, purchasing, stocking, etc.

OTHER

• Substituting DHOP during his leave as assigned by the HOP

• Other assignments corresponding to actual needs of the mission.

 FINANCIAL / ADMINISTRATIVE REQUIREMENTS

• Binding documents

• Project document - understanding the project narrative, log frame and attachments

• Budget - monthly following the project budget utilization, avoiding under- and over expenditures

• Contract - understanding and fulfilling all contract obligations including general and specific conditions

• PIN and donor's policies

Others

• Understanding and adherence to PIN procurement guidelines

• Understanding and utilizing system of PIN contract and payment approvals

• Understanding the taxation system

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.

• Participate in training and awareness raising (CoC and KP, Safeguarding…).

• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies. 

• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.   

• Create and maintain a fulfilling and protective environment. 

• Other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/CMT member  

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday

• Per diems for working and Accommodation outside of the duty office depending on the location

• Transport Allowance

• Emergency allowance for the emergency program staffs

• Bank loan facilities

• 20 days of paid annual and after 5 years of work an extra paid day for every year

• Extra days of paid leaves for selected holidays

• Medical insurance, including spouse and children

• Accident insurance for all injuries during work time based on the law

• Pension contribution of 11 % from PIN

• Paternity leave of extra 2 paid days above the mandatory 3 days

• Maternity leave according to the law and extra financial motherhood support

• Monthly mobile phone hybrid tariff

• PIN supports fast career growth and internal mobility

• International environment with opportunities to learn from other PIN’s country programs

• Extensive Capacity Building program, both internal and external trainings, including the Induction training

• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars

• Annual staff retreat

• Friendly and fair work environment with small collective where everyone knows each other

Job Requirements

• Degree in the field of NRM, Climate Resilience, Watershed Management, Agriculture, CSA, or other related field of studies

• At least 5 years’ and above Experience in PCM, Community Mobilization, Data collection and Analysis, Survey, Assessment, Training Provision etc.

How to Apply

• Interested applicants for the position should send their CV and Cover letter as soon as possible via the following link:   APPLY TO: MEAL Manager until June 19/2023

  Should any information needed please contact using: hr.ethiopia@peopleinneed.cz 

  People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: THIS LINK People in Need Staff will undertake the appropriate level of training.

• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

• We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

• Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). 

 Women are strongly encouraged to apply.