Position: Finance Officer

 Application Deadline: July, 20/2023

 Job Responsibilities 

 Under the overall supervision of the Deputy Chief of Mission (DCoM) and direct supervision of the Head of Resources Management (HoRM) in Addis Ababa, and in close collaboration with the Regional Office, the Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Finance Officer will be responsible and accountable for managing and coordinating the financial resources functions of the Country Office (CO) and the Special Liaison Office (SLO) in Ethiopia in accordance with the financial regulations, rules and procedures.

Core Functions / Responsibilities:

• Monitor and oversee the financial management of all activities, including the oversight of financial expenditures and accountability

• Forecast and prepare cash flows and staff and office projectization with reference to the current and future activities in the CO and SLO and ensure daily control of funds disbursed.

• Prepare, analyze and evaluate information from the financial records and provide data and guidance to management relevant to improvements in the financial operation.

• Ensure financial-related functions are carried out and provide training to all finance staff in the relevant areas of finance and administration.

• Verify travel and operational advances from staff vendor accounts, ensuring that the supporting documentation is both accurate and satisfactory, and take action to resolve discrepancies or inconsistencies.

• Inspect payroll versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

• Ensure financial documents are in conformity with relevant financial regulations, policies, and procedures.

• Undertake quality assurance checks on requests for payment, purchase requests and other requests that will result in financial obligations.

• Conduct regular surprise cash counts.

• Undertake financial analysis of projects in the CO and SLO, and take action to resolve anomalies and unusual trends.

• Liaise with other internal functional units of the CO and SLO, other stakeholders as required in the performance of the accounting and financial functions.

• Prepare donor financial reports in accordance with IOM and donor regulations and established procedures. Liaise with project managers and relevant units in HQ, Administrative Centres and RO as required.

• Conduct verification of service providers, vendors, contractors and grantees, including the issuance of invoices and progress certificates and financial reports, and certify as delegated.

• Ensure compliance with the Organization’s regulations, procedures and practices in the performance of accounting and financial functions.

• Perform such other duties as may be assigned

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Public Administration, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as a chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in accounting, financial management and reporting;

• Experience in preparing clear and concise financial and management reports;

• Experience working in and with international institutions.

• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; and,

• Familiarity with financial oversight and public administration is an advantage

Skills

• Advanced knowledge of MS Office products and good computer literacy skills are required;

• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage;

• Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage; and,

• Knowledge in financial rules and regulations

Languages

• IOM’s official languages are English, French, and Spanish.

• For this position, fluency in English is required (oral and written). Working knowledge of either French or Spanish is an advantage.

• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

• Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

• Internationally recruited professional staff are required to be mobile.

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This selection process may be used to staff similar positions in various duty stations.

• Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

• An appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

• Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted 

How to apply 

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system using THIS LINK

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their applications.

Only shortlisted candidates will be contacted