TEAM/PROGRAMME: Supply Chain

LOCATION:  Addis Ababa

GRADE: 6

POST TYPE: National

Child Safeguarding:

Level 3 - the responsibilities of the post holder may require to have regular contact or access to children or young people

Save the Children is an International humanitarian, child-centered, development organization, without religious, political or governmental affiliation.

A person name Eglantyne Jebb and her sister Dorothy Buxton founded the first Save the Children organization in May 1919, in London, United Kingdom. Shocked by the aftermath of World War 1 and the Russian Revolution, they were determined to improve children's lives. Their goal was to create 'a powerful international organization, which would extend its ramifications to the remotest corner of the globe'. The plan began to take shape when Radda Barnen (Save the Children) was established in Sweden in 1919.

In 1920, the International Save the Children Union was founded in Geneva by two organizations, together with a number of other bodies working for children - some using the Save the Children name or a local variant. Over the years, Save the Children Members were created around the world, embodying Eglantyne and Dorothy's vision. These organizations shared a common aim - to improve the lives of children. Eglantyne Jebb (founder of Save the Chidlren) was also the first to press for worldwide safeguards for children. The UN Convention on the Rights of the Child, adopted by the United Nations in 1989 and now ratified by nearly all countries worldwide, has its roots in her pioneering work.

In 2009, twenty-nine Save the Children organizations work to secure children's rights and improve children's lives in over 120 countries worldwide. At the members' meeting the ambitious new five-year strategy is agreed, including changing the name to simply Save the Children, demonstrating our commitment to work even more closely together as one organization. In 2012, nineteen countries transitioned to Save the Children International and regional offices in Istanbul, Pretoria, Dakar and Panama. 

Today, Save the Children and its 30 member organizations work to deliver change for children in around 120 countries. The organization delivers its programs internationally to achieve the greatest possible impact for children. It has a small centre and seven regional offices. The members work together to campaign for better outcomes for children, and to deliver programs at scale to support children

Role Purpose:

The reason for having a supply chain intern is to provide an opportunity for individuals interested in supply chain management to gain practical experience and develop essential skills in the field through supporting the department with selected assignments.  

SCOPE OF ROLE:

Reports to:  Procurement Coordinator

Staff directly reporting to this post: None

Roles & Responsibilities

• Help the team in ensuring that all supplies requests from the programs are facilitated in a professional manner and following the Supply chain and financial guidelines of SC Ethiopia.

• Help Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests 

• Facilitate and coordinate all procured items are delivered to the warehouses and proper warehouse documents are issued

• Support the team to properly handle and organize all payment files and submit to procurement manager for check before submission to budget holder and finance for payment.

• Help the officer in charge Prepare monthly summary report on the payment, identifying problems in operations and solution proposed.

• Follow up with finance department on outstanding payment files. In liaison with the procurement coordinator/officer, trouble shoot files incompleteness and/or inconsistencies.

• Supporting in maintaining and keeping up to date hardcopy documentation filing system for procurement files allowing easy reference for audit purpose.

• Support in arranging meetings online, and coordinating with admin to secure venue and set necessary IT material.

• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.

• Carry out any other tasks required by the line manager in line with job description and capacity development plan.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·       Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·       Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·       Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

·       Widely shares their personal vision for Save the Children, engages and motivates others

·       Future orientated, thinks strategically

Collaboration:

·       Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

·       Values diversity, sees it as a source of competitive strength

·       Approachable, good listener, easy to talk to

Creativity:

·       Develops and encourages new and innovative solutions

·       Willing to take disciplined risks

Integrity:

·       Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE

·       Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business management, law,  Accounting,

·       International Development, or another similar cross-applicable area – at First/Second class, or Distinction/Merit.

·       Demonstrates Computer knowledge in MS Office (Excel, Word, etc.) to do basic graphs, pivot tables, and present data analysis in a simple, easy-to-understand format.

·       Excellent interpersonal, communication and presentation skills

·       Good command of written and spoken English;

·       Demonstrates strong learning agility

·       Strong analytical ability

·       Willingness and ability to be creative and flexible to contribute to better ways of enhancing work performance.

·       Commitment to Save the Children values

How to Apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Use this LINK to apply

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy