About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 2

Duration of Contract:  December 31,2023.

JOB SUMMARY

The Roving Warehouse Coordinator is responsible to support the Logistics Coordinator with conducting timely and compliant warehouse operations, including: receiving, handling, recording, warehousing, issuing, updating stock balance, tagging new fixed asset, registering, tracking, disposing and conducting the regular inventory and fixed asset count twice a year and prepare report for concerned stakeholders regularly.

KEY RESPONSIBILITIES

• Work with WFP to roll out the commodity tracking system (LESS) management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the effective implementation and usage of LESS.

• Periodically check and produce Best Before Dates and Losses report to ensure all records are correctly and timely captured in the corporate commodity tracking system (LESS).

• Consolidate monthly commodity movements, reporting and documentation.

• Coordinate with WFP logistics unit at all levels to support the operations and ensure that warehouse operations, receipts and reconciliations are timely, and well-coordinated. 

• Identify requirements, develop ad-hoc reports and provide food commodity data to support decision-making processes and Food Supply Chain management.

• Ability to proactively identify gaps in information and findings, analyze and evaluate information, develop statistics, and translate into information management products to facilitate decision-making and demonstrate performance.

• Plans, coordinates, and manages warehouse operations to promote safe, efficient, and sustainable operating procedures.

• Participate in the review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.

•  Conduct site visits to several WFP warehouses managed by Samaritan's Purse review current food commodity management practices, including adherence to SP and WFP policies and procedures.

• Ensure compliance with SP commodity policies and donor commodity regulation and reporting requirements

• Ensure all reporting deadlines are met, data updates from different operational areas are received and consolidated on a timely manner

• Ensure that distribution plans are prepared, delivery of commodities to distribution sites are tracked, documented and compare against actual distribution on a monthly basis

• Develop and implement a staff capacity building initiative in areas of commodity management, documenting and reporting in order to meet established standards through on the job training or workshops.

• Develop and implement a practical system for distribution accountability at the facility level in line to local context.

• Assume other relevant responsibilities as instructed by supervisor

Job Requirements

EDUCATION / EXPERIENCE

       ·         BA in Supply Chain Management, Business Management, Marketing, or related field

       ·         At least 3 years of professional experience in logistics and/or warehousing or commodity management.

       ·         At least one-year practical experience in warehouse, record keeping and inventory control in INGO is an advantage

LANGUAGE

·       Amharic and English (spoken and written required)

·       Tigrigna languages strongly desired

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       Competency and Preferred Skills

·       Proven track record within warehousing and stock management and Good knowledge of the warehousing, purchasing and regulations of international organization and donors.

·       Detail oriented in goods handling and proven ability to use different recording and tracking tools.

·       Good organizational, inter-personal, innovative and problem-solving skills.

·       Proficiency with MS Word and Excel and other use of database and tracking tools (minimum requirement).

·       Evidence of the practice of a high level of trustworthiness and confidentiality

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

How to Apply

All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than July 17 , 2023 to hrspe@samaritan.org. Please write the position title you are applying for in the email subject line, ” WFP GFD Roving Warehouse Officer "

Only candidates that are short-listed will be contacted.