Job Expired
General Service and Property Administration
TAF Oil Ethiopia
Business
Business Administration
Addis Ababa
3 years
1 Position
2023-07-12
to
2023-07-19
Public Administration
Business Management
Management
Full Time
Share
Job Description
Duties and responsibilities
The General Services and Property Administration Section Head is responsible to plan, direct or coordinate general and administrative services of the company including facilities planning and maintenance and other office support services. He/she provides leadership in planning, managing, implementing, and maintaining systems and procedures to ensure the smooth operations and effectiveness of office support services in the company. S/he works under HR and Admin and also has supervisory role.
Primary Responsibilities
Manage general service support operations and property administration;
Lead the development/adaptation of general services and property administration guidelines and procedures such as property admin, leases, motor pool, fuel and utilities management and maintenance, security and cleaning
Manage all service contracts with service providing companies and vendors including travel agency, security and cleaning companies, equipment/furniture maintenance companies, etc;
Ensure regular review of all service contracts with service providers and vendors for competitiveness in the market so as to obtain the best value for money;
Ensure the proper management and regular maintenance of all office vehicles, including rented vehicles, their gas usage and ensure that they are inspected and registered with government offices, repairs of property, grounds or utilities in the offices and also for expatriate housing;
Ensure that all important documents related to general services operations and administration including contract agreements, correspondences are kept appropriately;
Ensure that office furniture and equipment inventory is regularly updated and ensure regular maintenance of office equipment as and when needed;
Work closely with Finance team to ensure an annual Fixed Asset Report is prepared, then updated based on regular inventory count including overseeing the disposal properties;
Work closely with HR office for tracking issues related to entitlements/working tools;
Oversee management of office stores for supplies and furniture’s, ensure appropriate use of office stationeries, supervise office stationary stock and ensure cleanliness of store room;
Ensure that company’s properties are insured, the list of property is updated,
Lead work space arrangements for staff, configuring office and common areas, and organize furniture and other procurement, repairs and improvements as needed;
Manage expatriate staff and dependents, visitors and guests work and resident permits, visas, etc.;
Provide relocation support to any expatriate staff including in the identification of housing, negotiating leases, establishing services such as utilities, clearing shipments through customs, obtaining work & resident permits, drivers licenses, bank accounts, etc. and providing other assistance to facilitate entry into or departure from country;
Any other duties as assigned by the supervisor;
Required: - 1
Job Requirements
Qualifications:
BA Degree in Management, Business management, Public Administration or related fields.
3 Year and above.
How to Apply
Interested applicants who fulfill the requirements can submit non returnable copies of their CV, application letter and other testimonial documents within 5 calendar days of this announcement in person through the following Address:
WolloSefer, TAF Oil Head Quarter (In Front of Tebaber Berta Building)
Tel:- 0115- 580686/87 Ext-130/+251930099782/+251907256763
Fields Of Study
Public Administration
Business Management
Management
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