Country: Ethiopia

Organization: International Organization for Migration

Closing date: 28 Jul 2023

SPECIAL VACANCY ANNOUNCEMENT (SVN)

Open to Internal & External Candidates

Vacancy No.: IOM-SVN/0068/2023

Position Title: Project Assistant- Camp Coordination and Camp Management (CCCM)

Duty Station: Qoloji, Jigjiga, Ethiopia

Classification: G-3

Type of Appointment: SVN, Six months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period: 21.07.2023-28.07.2023

Organizational Context and Scope

Under the overall supervision of the Head of Sub Office, technical supervision of Site Planning and Development Officer, and direct supervision of Senior CCCM Project Associate, the successful candidate will perform the following functions.

Responsibilities and Accountabilities

1. Provide general/clerical assistance in the implementation of CCCM project activities and support Project Associates (CCCM) in implementation of field level CCCM activities under all four CCCM pillars, Coordination & Information Management, Community Participation & Self-Governance, Site Planning, Development & Improvement, and Capacity Building.

2. Retrieve, compile, summarize, and present information/data on specific project topics.

3. Assist in monitoring budget and updating budget related information.

4. Perform administrative tasks for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

5. Assisting CCCM assistant on the establishment of site leadership and representative governance structures (site committees) and train them accordingly on their roles and responsibility using available IOM’s standard tools e.g., Terms of Reference (ToR) and Code of Conduct (CoC).

6. Collect, organize, and share with IM team the beneficiary, CFM data on weekly basis, data for site profiles etc.

7. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

8. Support the organization of meetings, workshops and training sessions.

9. Respond to general information requests and inquiries; set up and maintain files/records.

10. Perform other related duties as assigned.

Job requirements

Education

• School diploma with three years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Languages

Thorough knowledge of spoken and written English, Amharic and other languages is advantageous.

Values and Competencies- The incumbent is expected to demonstrate the following values and competencies:

Values:

**Inclusion & respect for diversity:**Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

**Integrity & transparency:**Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

**Professionalism:**Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies:

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply

• Submit your application letter enclosed with your updated CV ONLY via email: RECADDIS@iom.int

• NB: “Application for Project Assistant- CCCM, IOM-SVN/0068/2023, Qoloji”

• ANY APPLICATION WITHOUT POSITION NAME, POSITION NUMBER AND DUTY STATION IN THE SUBJECT LINE OF THE APPLICATION WILL NOT BE CONSIDERED

• Any application that does not fulfill/attach the below-listed documents will not be considered.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

We strongly encourage qualified women to apply!