Country: Ethiopia

Organization: International Organization for Migration

Closing date: 28 Jul 2023

SPECIAL VACANCY ANNOUNCEMENT (SVN)

Open to Internal & External Candidates

Vacancy No.: IOM-SVN/0069/23

Position Title: Project Assistant-Camp Coordination and Camp Management (CCCM)

Duty Station: Multiple Duty Stations: Chinaksen, Deder, Hirna, Chiro (Diredawa AoR), Ethiopia.

Classification: G3

Type of Appointment: Special Short Term, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period: 21.07.2023 – 28.07.2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the overall supervision of the Head of Sub Office, technical supervision of CCCM Programme Manager/CCCM Officer, and direct supervision of the Senior Project Associate, the successful candidate will perform the following functions.

Responsibilities and Accountabilities:

1. Provide general/clerical assistance in the implementation of CCCM project activities and support Project Associates (CCCM) in implementation of field level CCCM activities under all four CCCM pillars, Coordination & Information Management, Community Participation & Self-Governance, Site Planning, Development & Improvement, and Capacity Building.

2. Retrieve, compile, summarize, and present information/data on specific project topics.

3. Assist in monitoring budget and updating budget related information.

4. Perform administrative tasks for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

5. Assist CCCM Assistant on the establishment of site leadership and representative governance structures (site committees) and train them accordingly on their roles and responsibility using available IOM’s standard tools e.g., Terms of Reference (ToR) and Code of Conduct (CoC).

6. Collect, organize, and share with IM team the beneficiary, CFM data on weekly basis, data for site profiles etc.

7. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

8. Support the organization of meetings, workshops and training sessions.

9. Respond to general information requests and inquiries; set up and maintain files/records.

10. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with three years of relevant experience; or

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Languages

Required

• Fluency in English is required (oral and written).

Desirable

• Working knowledge of Oromifa and Somali languages is desirable.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Values and competencies

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply

• For External applicants: you can view the advert via reliefweb.int and you are required to send your application letter enclosed with your updated CV to RECADDIS@iom.int ONLY. Please put the vacancy number, job title and the duty station you are applying for in the subject line for example “Application for Project Assistant - Camp Coordination and Camp Management (CCCM), IOM-SVN/0069/2023, Chinaksen”

Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified women to apply!

Posting Period:

From 21 July 2023 – 28 July 2023