Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases

Duties and Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals

• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person/s;

• Resolve customer complaints, guide them and provide relevant information;

• Communicate and handle incoming and outgoing letters/correspondences;

• Screen incoming emails and distribute them to relevant team members for action;

• Handle petty cash, and different work advances and settle in a timely manner;

• Track petty cash and work advance transactions and report any discrepancies on time;

• Arrange, coordinate, and schedule meetings; arrange required documents;

• File documents according to execution numbers and filing protocols;

• Write and distribute routine correspondence including letters & memos;

• Track inventory of office supplies and procure when necessary;

• Issue VAT receipts, CRV and prepare the check and bank payments;

• Make travel arrangements for office personnel as requested;

• Count money in cash drawers at the beginning and end of each week and record any discrepancy;

• Perform administrative tasks, including filing and photocopying

• Review and summarize reports and documents as required;

• Implement and/or develop office procedures and record systems;

• Other administrative tasks as initiate by your immediate supervisor

Requirements

Academic qualification

• Degree in Business Management, Accounting, Information Management system or Secretarial Science and office management

Additional qualifications

• Excellent written and verbal communication

  • Ability to prioritize and organize tasks

  • Proficient with Microsoft Office and cash register (POS)

  • Good analytical skills

  • Good customer management and positive attitude

  • Good time management skill and detail-oriented

Years of experience: Minimum of 3 years’ experience in a similar field

Salary: As per the company scale

How to Apply

Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through our email address apply@job.sariaconsult.com 

Note:- Don’t forget to send us your complete resume (CV and Credentials in a PDF format)   Incomplete applications will not be accepted to process it further.