To ensure cost-effective and uninterrupted business operations by following and applying proper purchasing procedures to purchase and deliver cost-efficient and quality materials, assets, and services on time. 

 Duties and Responsibilities: 

· Categorize and compile purchase requests for materials, assets, and services.

· Prepare bid documents and bid advertisements to purchase requested items.

· Prepare inquiries and restricted tender invitations and send them to shortlist suppliers.

· Collect Performa from shortlisted suppliers and submit price summary for approval.

· Evaluate bidders’ financial and technical proposals and submit a summary for approval.

· Compare prices, specifications, payment terms, delivery dates, and fulfillment of bid requirements to determine the best bid among potential suppliers. 

· Prepare purchase orders, distribute it to concerned parties, and fulfill the purchase process.

· Fulfill necessary documents and requirements to import goods and apply for foreign currency approval.

· Check letters of credit, cash against the document, or TT (advance payment) are issued according to the purchase order and advice in case of discrepancies.

· Follow-up timely delivery of goods and services.

· Coordinate shipment arrangements by corresponding with concerned shipping service providers. 

· Compare suppliers' invoices and related documents with bids and purchase orders to verify accuracy. 

· Prepare payment certificate and submit it to the Manager for review.

· Hand over purchased goods as per purchase order to the concerned storekeeper.

· Identify shortages, defectives, and missing parts of the purchased items based on inspection reports and propose claims for appropriate action.

· Settle purchase orders based on the inspection report and goods received in the voucher.

· Settle the utilized foreign currency with the appropriate bank based on the import declaration.

· Prepare, maintain, and review purchasing files, reports, and price lists.

· Maintain records of purchases, materials and their substitutes, suppliers’ performances, etc. to help informed decisions over the purchasing cycle.

Job Requirements

Requirements and skills: 

·   Bachelor’s degree in Purchasing and Supplies Management, Supply Chain and Logistics Management, Management, Business Administration, or related fields with two (2) years of experience.

Competencies:

· Project Management.

· Relationship Management.

· Negotiation Skills.

· Financial Acumen.

· Analytical Skills. 

How to Apply

Interested and Qualified applicants can apply using THIS LINK