Job brief: 

The General Services, and Facilities Management Manager is responsible to plan, direct or coordinate general and administrative services of the company including facilities planning and maintenance and other office support services. He/she provides leadership in planning, managing, implementing, and maintaining systems and procedures to ensure the smooth operations and effectiveness of office support services in the company.

Duties and Responsibilities:

·          Plans, organizes, coordinates and supervise general service support operations, facilities management and property administration of the company;

·          Ensures that policies, procedures, and guidelines relating to the provision of general service activities of the company are adhered to;

·          Ensures that the access to the company premises, movement of people at the point of entry and exit and the overall security services are reliable;

·          Follow up timely inspection of company vehicles, timely renewal of trade licenses, and insurance coverage of vehicles;

·          Ensures the utilization of service cars in compliance with company policies and procedures;

·          Supervises the cleanness of offices as well as premises periodically and ensures that cleaning materials are supplied in time and are utilized economically for the intended purpose;

·          Follows up and facilitates travel document of the company staff and foreign guests;

·          Conducts assessment of workplaces periodically and takes preventive measures to avoid accidents on employees and fire accident to property

·          Keeps and updates a database of the company’s vehicles including repair and maintenance expense, tire change, fuel consumed, etc.

·          Ensure regular review of all service contracts with service providers and vendors for competitiveness in the market so as to obtain the best value for money;

·          Handles contract administration of office rent, outsourced security agreement, fire extinguisher service agreement, insurance companies, equipment/furniture maintenance companies and notifies expiry of the contract to immediate supervisor beforehand;

·          Ensures the provision of general services including telephone, photocopy, water and sanitary services and functioning of the same;

·          Ensure that office furniture and equipment inventory is regularly updated and ensure regular maintenance of vehicles, office equipment as and when needed;

·          Work closely with Finance team to ensure an annual Fixed Asset Report is prepared, then updated based on regular  inventory count including overseeing the disposal properties;

·        Oversee management of office stores for supplies and furniture’s, ensure appropriate use of office stationeries, supervise office stationery stock and ensure cleanliness of store room;

·        Follows up timely settlement of payments for land lease, renewal of trade licenses, office rent, outsourced services and utility bills;

·        Ensure that company’s properties are insured, the list of property is updated, and there is follow up on any insurance claims;

·        Lead work space arrangements for staff, configuring office and common areas, and organize furniture and other procurement, repairs and improvements as needed;

·        Provide relocation support to any expatriate staff including in the identification of housing, negotiating leases, establishing services such as utilities, clearing shipments through customs, obtaining work & resident permits, drivers licenses, bank accounts, etc. and providing other assistance to facilitate entry into or departure from country;

·        Prepares annual plan and budget for the department;

·        Any other duties as assigned by the supervisor;

Job Requirements

Requirements and skills:

·        MA/BA in management, procurement & supplies management, property administration or related fields 

·        6/8 years relevant experience

Core competencies

·        Good computer skills are a privilege

·        Good leading skills and business orientation operator or secretary

·        Excellent in Microsoft office tools

·        Good analytical, conceptualization, and writing skills

·        Excellent in document handling and management

·        wide experience of office work

·        Excellent organizational skills

·        Good interpersonal skills

How to Apply

Interested and Qualified applicants can apply using  CLICK HERE