Country: Ethiopia

Organization: International Organization for Migration

Closing date: 28 Jul 2023

Vacancy No.: IOM-SVN/0075/23

Position Title: Project Associate – Information Management

Position Grade: G-5

Duty Station: Mekelle, Ethiopia

Type of Appointment: SST, Six months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period: 21.07.2023 - 28 .07.2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Organizational Context and Scope

Under the overall supervision of the Head of Sub Office, technical supervision of Information Management Officer, and direct supervision of Senior CCCM Project Associate, the successful candidate will perform the following functions.

Core Functions / Responsibilities:

• Assist in the implementation and monitoring of CCCM project activities and support in implementation of field level CCCM activities under all four CCCM pillars, Coordination & Information Management, Community Participation & Self-Governance, Site Planning, Development & Improvement, and Capacity Building.

• Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.

• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

• Assist in the design, development and maintenance of databases and data collection for the CCCM area of operations. Assist, at the field level, in developing data collection tools, databases and statistical reports and sites maps.

• Assist CCCM Program in the development of its GIS system for the production of maps related to database elaborations.

• Assist the Information Management Officer in developing or enhancing data collection tools (such as ODK), databases and statistical reports.

• Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;

• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

• Assist in monitoring work of implementing partners and report non-compliances to the supervisor.

• Provides guidance/training to new/junior staff.

• Perform other related duties as assigned.

Required Qualifications and Experience

Educational Qualification

• Diploma or University degree in Computer Science, Social Sciences, Business Administration, or related field of study from an accredited academic institution.

Experience

• Minimum of five years relevant experience for Diploma holders and three for Bachelor holders

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

• Knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Skill

• Good computer knowledge

• Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

• Ability to work quickly and accurately and pay attention to detail.

• Willingness to assist efficiently in a very busy project environment.

• Ability to meet deadlines and work under pressure.

• Ability to present clear and concise information and good communication skills i.e., Strong writing and reporting skills,

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

Languages

• Thorough knowledge of spoken and written English is required.

• Knowledge of the local languages is an advantage i.e Tigrigna.

Values and Competencies

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply

Interested applicants are required to send application letter enclosed with your updated CV to RECADDIS@iom.int . Please putthe vacancy number, job title and the duty station you are applying for in the subject line i.e.“Application for Project Associate - Information Management, Mekelle, IOM-SVN/0075/2023, ”

Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified women to apply!