Department:                          Finance

Position:                                 Finance Officer

Direct Hierarchy:                 Finance Manager

Contract type:                      Fixed

Location:                                Addis Ababa

Number of positions             One (1)

Start Date:                             ASAP

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance Officer position in Addis Ababa, Ethiopia.

Position Profile

The Finance Officer is responsible for:

·         Preparation and consolidation of the mission’s accountancy in an accurate and timely manner;

Specific responsibilities include:

Cash:

·         Responsible for reviewing of weekly and monthly cash counts for Finance Manager’s approval (Cash Checking Statement).

·         Coordinate with other departments to collect the monthly fund requests and make sure they are based on realistic forecasts (in compliance with the monthly BFU’s and DFU’s).

Payment Procedure:

·         Responsible for timely payment execution at Capital Level in compliance with ACTED internal procedures.

·         Responsible of accurate and timely execution of statutory tax payments (WHT, pension tax, income tax etc)

·         Responsible for supervision of the finance assistant during the preparation of payment voucher for approval by FM/ CFM before payment is processed.

·         Responsible to make sure every payment has the full set of supporting documents/ procurement documentation.

Filling:

·         Responsible for tracking all finance vouchers from all bases through the monthly preparation of the Red Cell Game tool.

·         Responsible for follow up and filing of physical vouchers

·         Responsible for checking of all finance vouchers for Addis Ababa and making sure they are complete and fully signed on a monthly basis.

·         Responsible for following-up and supervising the finance assistant during the filling process:

·         Make sure all vouchers are correctly labelled as per ACTED standards.

Accounting:

• Uploading of monthly exchange rates in SAGA

• Responsible for preparation and uploading of provisional writing from the bases (Cash/ Bank Book entries) in SAGA according to ACTED Standard entry grid.

• Responsible for cross check of allocation as per purchase order/ supporting documents.

• Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED Standard entry grid.

• Responsible for creating C and E BALZAC codes in SAGA.

• Responsible for preparing on monthly basis loan/advance book and send it to FM & CFM for check by 10th of the month and follow up with staff and suppliers on a regular basis to clear/ close advances monthly.

• Responsible for following-up and approving staff advances as well as validation exit forms before signature by CFM.

• Responsible and focal point for V1 closure during mid-year and annual closure, PRATIC + supporting documents (debt/ loan recognition forms and cash/ bank reconciliation forms).

• Integrate the Cash/ Bank Books in SAGA in gap filling for other bases.

• In charge of coordination with other missions’ focal points in order to keep up to date X-NLEs in SAGA.

• Responsible for accurate, timely and efficient flow of financial and accountancy information to CFM and other bases.

• Preparing on monthly basis loan/advance book and send it to FM for check by 10th of the month.

Reporting:

·         In charge of preparing the financial sheet for new projects in compliance with the approved budget and grant agreement signed.

·         Integrate the financial sheet in SAGA and make adjustments as needed/ requested.

·         Assist FM in preparation of reports when needed (under Finance Manager Supervision).

·         Assist FM in preparation of BFU’s when needed (under Finance Manager Supervision).

·         In charge of reviewing ACTs, clearing them and updating the ACT review file every month by the 15th of the month

·         In charge of preparing the running costs and support costs follow-up on a monthly basis by the 15th of the month

Cost Analysis:

·         Responsible for monthly follow up on Addis Ababa’s running costs.

·         Responsible for cross-check of allocations with other departments.

Links with other departments:

·         To handover final photocopied vouchers to compliance for final check, and follow-up for filing.

Subordination

The employee works under the functional subordination of the Finance Manager.

Job Requirements

Qualifications/Skills Required:

·         Bachelor degree in Accounting, Finance, Logistics, Business Administration, Human Resource or a related field.

·         A minimum of four years’ relevant experience, preferably in a similar position in an INGO.

·         Deep and clear understanding of humanitarian principles and activities.

·         Sound understanding/experience in financial processing and management

·         Excellent skills in Microsoft Word, Outlook, and Excel.

·         Strong organizational skills and meticulous attention to detail.

·         Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

·         Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

·         High level of integrity and honesty.

·         Ability to translate between Amharic and English

·         Knowledge of Somali language is a must.

How to Apply

Application Procedure:

Qualified Ethiopia national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 04th   August 2023 with the subject line “Finance Officer– Addis Ababa, Ethiopia”

Do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that ACTED reserves the right to shortlist on ongoing basis. Only the shortlisted candidates will be contacted.