• Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.

Major Responsibilities:

• Organizing a manager’s diary and making appointments and facilitating appointments, meetings, and conferences;

• Manage CEO’s domestic and foreign travel arrangements, prepares itineraries, and maintain all travel records;

• Preparing and maintaining the data shared between the departments and recording the information accordingly;

• Maintain electronic and paper records ensuring information is organized, kept in a confidential manner and easily accessible;

• Facilitates and manages the day-to-day and periodic predictable schedule of the CEO’s;

• Planning office activities and events, and attending on behalf of the CEO as required;

• Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office;

• Ensures the regular meeting action items are documented and decisions communicated;

• Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive;

• Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly or arranging appointments;

• Create and organize information, and generate reference tools for ease of access and use;

• Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies;

• Assists in typing circulars, memos, reports, and confidential letters, as required

• Ensure periodical reports from all departments are timely prepared and submitted to the CEO’s office;

• Respond inquiries and resolving problems to the level of the work environment;

• Assists in the preparation and editing of proposals, reports, and other documents produced by the office;

• Ensure efficient and effective administrative support is provided to the CEO;

• Ensuring that the organization policies, rules, and regulations are followed properly

• Maintaining detailed and accurate records of all correspondences all the time;

• Other tasks assigned by your immediate supervisor

Requirements

Academic qualification

• Bachelor’s degree in Business administration, Business Management or related fields 

Additional qualifications

• Excellent verbal, as well as written communication skills

  • Proficient in MS Office and “back-office” software (e.g. ERP)

  • Thorough understanding of clerical and secretarial principles

  • Methodical thinker with detailed research proficiencies

  • Outstanding communication and negotiation abilities

  • Self-motivated and result-oriented

  • Honest and confident

  • Exceptional time and stress management skills

Years of experience: 4+ years of experience in a similar role

Salary: As per the company scale

How to Apply:

Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through our email address apply@job.sariaconsult.com 

Note:- Don’t forget to send us your complete resume (CV and Credentials in a PDF format)   Incomplete applications will not be accepted to process it further.