Department:                          Project_Implementation_Unit

Position:                                 Project Manager

Direct Hierarchy:                  Area Coordinator

Contract type:                       Fixed

Location:                                Dollo Ado and Wardher

Number of Positions            Two (2)

Start Date:                             August 2023

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill Project Manager position in Somali Region, Ethiopia.

1. Position Profile

The Project Manager, under operational guidance of the Area Coordinator of Somali Region and the Country Representative, is responsible for ensuring the overall success of ACTED’s project within the time and resources allocated. The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. The Project Manager supervises the project staff in day to day management of all aspects of the project and liaises with relevant internal departments and external partners and project stakeholders.

Duties and Responsibilities:

The Project Manager will be responsible for managing the overall implementation of food distributions and the reception of food commodities in the assigned Cluster.

a)     Liaise with Woreda/Zonal, Partners, Community Leaders, and stakeholders to develop and implement monthly and weekly plans for the teams.

b)    Manage the overall implementation of food distributions and the reception of food commodities in the assigned Cluster

c)     Manage day-to-day supervision and support of the General Food Distribution implementation.

d)    Provide regular updates to partners, country program leadership, and government and non-government coordination bodies as requested.

e)     Establish and maintain good working relations with external agencies and organizations, local partner organizations, provincial and local government offices, and all stakeholders in the respective geographic areas.

f)     Facilitate the exchange of information and experiences.

g)    Coordinate team members’ travel to the field and ensure field teams have relevant and timely access to all necessary information, equipment, and support.

h)    Provide technical and managerial advice to the country program regarding the implementation of the General Food Distribution

i)      Manage the collection of field-level data and reports and ensure the submission of timely reports and invoices.

j)      Support implementation of the MEAL policies and procedures that are mandatory for the emergency response.

k)    Ensure project compliance with donor rules and regulations.

l)      Oversee project expenditures, monitor budget tracking, and take the lead on budget revisions.

m)   Ensure staff compliance with all ACTED administrative and operational procedures and policies, as well as applicable donor regulations.

n)    Identify training needs for team members under his/her supervision and support the development of Program Quality capacity building for team members and partners.

o)    Ensure annual performance planning and reviews of staff performance.

p)    Coordinate with the Safety and Security Department on security to provide any pertinent security information on a regular basis.

q)    Participate in regular meetings and workshops on strategic planning initiatives as requested by the supervisor.

r)     Travel to the field regularly to directly oversee program implementation.

s)     Perform any other duties as assigned.

t)      Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).

Job Requirements

Qualifications/Skills Required

·       Minimum 5 years of experience managing humanitarian food programs/distribution.

·       Master’s Degree in Logistics, Supply Chain Management, Disaster Risk Management, or equivalent in a related field

·       Minimum three years of proven management experience

·       Able to manage a high workload and meet tight deadlines.

·       Good numerical, report writing, and administration skills; committed to consultative and servant-minded leadership; able to set clear objectives for staff and delegate; able to enforce procedures.

·       Good understanding of SPHERE and other international standards.

·       Knowledge and understanding of humanitarian standards.

·       Ability to train, mobilize, and manage national staff.

·       Flexibility and ability to multi-task under pressure

·       Proven ability to work creatively and independently both in the field and in the office.

·       Good interpersonal skills, commitment, and motivation

·       Fluency in Somali and English, both written and verbal.

How to Apply

Application Procedure:

Submit your applications accompanied by detailed curriculum vitae and cover letter as a single document via email: ethiopia.jobs@acted.org

NB: with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to and received. with the subject line “Project Manager – Somali, Ethiopia”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that ACTED reserves the right to shortlist candidates on ongoing basis. Only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.