Position:                          Project Assistant

Department:                  Project_Implementation_Unit

Hierarchy:                      Project Officer

Contract Type:              Fixed Term

Location:                         Afder, Doolo, Korahe, Liban and Daawa Zone

Number of Positions     31

Start Date:                     ASAP

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Project Assistant Position in Somali Region, Ethiopia.

Position Profile:

The Project Assistant will be responsible for organizing and targeting vulnerable households and facilitating and ensuring transparency and accountability of community representation. He/She will also be responsible for the overall implementation of food distributions and the reception of food commodities in the assigned Woreda.

Duties and Responsibilities Include:

Project implementation

• Project implementation

  • Liaise with Woreda Officials, Partners, Community Leaders, and other stakeholders for smooth food distribution to beneficiaries. 

  • Provide day-to-day supervision and support of the General Food Distribution implementation.

  • Target, register, and categorize households according to their level of vulnerability and ensure that food assistance is targeted to households based on their vulnerability.

  • Conduct community-based preliminary targeting and registration of beneficiaries.

  • Establish a food management committee and ensure fair representatives for the communities.

  • Establish a community targeting/registration committee based on the Woreda context and establish primary and secondary selection criteria.

  • Assist with the effective functioning of the feedback mechanism with the MEAL unit.

  • Ensure all the processes are duly recorded and publicly announced to all households within the community.

  • Coordinate with community leaders to hire manual labor for off-loading trucks and/or prepare rations at the distribution site.

  • Support the data quality assurance in overseeing the beneficiary’s registration database, ensuring that each registration record is comprehensive through the development of cross-checking mechanisms.

  • Support the collection of field-level data and reports and ensure the submission of timely reports and invoices.

  • Coordinate the reception of commodities and monthly physical inventory.

  • Coordinate with the Safety and Security Department on security to provide any pertinent security information on a regular basis.

  • Oversee the reception of food commodities, accounting for the number of units received against the dispatch waybill.

  • Ensure the commodity tracking paperwork is being completed by the General Food Distribution Assistants, including stack cards, and warehouse ledgers.

  • Travel to the field regularly to directly oversee program implementation.

  • Perform any other duties as assigned.

Job Requirements

Qualifications/Skills Required:

·       Minimum 2 years of experience working in humanitarian food programs/distribution.

·       Bachelor's Degree in Logistics, Supply Chain Management, Disaster Risk Management, or equivalent in a related field

·       Able to manage a high workload and meet tight deadlines.

·       Good numerical, report writing, and administration skills; committed to consultative and servant-minded leadership; able to set clear objectives for staff and delegate; able to enforce procedures.

·       Good understanding of SPHERE and other international standards.

·       Knowledge and understanding of humanitarian standards.

·       Ability to train, mobilize, and manage national staff.

·       Flexibility and ability to multi-task under pressure

·       Proven ability to work creatively and independently both in the field and in the office.

·       Good interpersonal skills, commitment, and motivation

·       Fluency in Somali and English, both written and verbal.

How to Apply

Application Procedure:

Qualified Ethiopian national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 7th August 2023 with the subject line “Project Assistant_ Somali Region, Ethiopia”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.