Handle all tasks related to the budgeting and accounting aspects of a company or organisation. They implement and ensure compliance with internal financial and accounting procedures, and prepare documentation for external audits. dgets and forecasts.

Period of Employment :- Two years contract with possibility of extension 

OVERALL OBJECTIVE OF THE POSITION

• The Senior Finance Officer, reports to the Finance Manager for operations and works with other finance teams. The Senior Finance Officer is responsible for preparing staff severance payments and; reviewing payment request documents at the Head Office level to ensure compliance with Concern policies and procedures. The Senior Finance Officer is also responsible to record and review the head office bank books and cash book and, preparing monthly bank account reconciliation. The Senior Finance Officer is responsible for reviewing national staff payroll, facilitating the payroll to be approved and to be effected in a timely manner, and preparing monthly reconciliations for payroll-related deduction payable accounts with an adequate level of details (i.e. PF payable, PNC Payable, Social/Lunch deduction payable, and Payroll Control payable and submitting timely the balance sheet reconciliation schedule for line manager for review and getting approvals.

• The Senior Finance Officer should actively participate in the month-end activities, including preparing routine month-end journals, i.e., Pre-payment Journals and other month-end required/adjustment journals; and actively participate in periodic country office reporting; and Year-end activities as assigned by the line manager. He/she will also be responsible for building the capacity of the finance team under his supervision. The post holder also performs other related financial activities as requested by the line manager.

Main duties & Responsibilities:

1) Financial System:

Work closely with the Finance Manager-Operations to ensure that the country’s financial management systems & records are adequate to identify and protect the assets & interests of the organization.

In compliance with Concern’s policies and procedures, ensure implementation of country-specific policies at the head office level, such as authorization limits, cash holding limits, cash movements, advance payments, use of bank payment instruments, etc.

Prepare staff severance payments in which HR provides adequate documents following the CWW – Ethiopia Country office rules and policies.

Review procurement paperwork, payment request forms, and other financial documents for head office, to ascertain that they are in line with applicable policies and procedures.

Perform first-level payroll review, liaising with HR, preparing payroll reconciliations, and ensuring that the payroll information is adequately supported with hardcopy documents.

2) Month-end Processing – Cash/Bank Books and Journals

Daily update and recording of the Head Office bank books.

Review HO office cash and bank books for their accuracy of coding, completeness, approvals, eligibility of costs…etc. and make them ready for posting.

Provide written feedback on key findings from the HO cash book and filed offices bank and cash books you get during review and track progress on recommended actions; keep the FM and DCFC informed of any major issues necessitating high-level involvement.

Prepare monthly bank reconciliations for HO bank accounts.

Responsible for preparing monthly, periodic, and yearly journals including, but not limited to, prepayment amortization JLs, Head office accruals, and adjustment journals resulting from DMAs, schedules, miscoding, etc.

Carry out activities in line with month-end and year-end task plans.

3) Balance sheet reconciliations:

Responsible for preparing monthly reconciliation reports for some selected balance sheet accounts including payroll-related deduction payable accounts with an adequate detail.

Responsible for monitoring and preparing the monthly balance sheet reconciliation schedule for the mentioned accounts; i.e. Prepaid rent & Insurance accounts, and Payroll-related deduction payable accounts; PF Payable, PNC Payable, Social/Lunch Con’t Payable and Payroll Control Payable accounts.

Responsible to ensure that the schedule balances at any given time reflect the correct amount.

File the final signed versions of reconciliations and ensure balances are adequately documented.

4)Finance Documentation:

Ensure that Head Office monthly financial documents are properly labelled, completed, and reviewed promptly.

Maintain the monthly signed HO financial reports in hard copy (i.e. Cashbook, Bankbook, Cash reconciliation, and Bank reconciliation).

Maintain the final soft copy versions of the Head Office monthly cash and Bank Books in the designated finance department folder.

5)Treasury

Coordinate cash forecast from Head office different departments and area coordination office to place cash transfer to Dublin/HQ being reviewed by CFC or DCFC

Ensure cash transfers to area offices are based on their forecast, request completed and to the right bank account.

Work with the donor budget and reporting team to factor in income or collections from the donors.

Prepare monthly exchange rate files and submit them for review.

Work with international staff if they need cash in the country office for their personal use.

Ensure to only maintain active bank accounts and work towards closing inactive accounts.

Work with the administration team for bank signatory changes.

6)  Audits and Compliance:

Provide necessary support, including active participation, at the time of annual account closing and financial statement preparations.

Provide support in his/her respective role during donor, internal, and external annual audits.

Responsible for clearing all prepayments within their liquidation period. Observe donor rules on the expected liquidation period of each prepaid transaction as some donors allow a lesser liquidation period compared to internal policy.

Ensure Monthly taxes and pensions are paid on a monthly basis. Review and reconcile those ledger payables with payments.

7) Risk Management and Controls:

Work closely with FM to ensure that Concern’s financial systems and controls are implemented both in the head office and field offices.

Assist the FM in monitoring the financial status and advise line manager/s on all situations that have the potential for a negative impact on internal controls or financial management performance.

8)Team Management & Capacity Building:

Build the capacity of the finance team supervised to ensure good standards of financial management are maintained.

Conduct field trips as per the annual finance team field visit plan and make follow-ups to address all outstanding activities from the issues log/tracker within the agreed deadline.

9) Other Duties:

Temporary gap-filling role for a similar/lower position, when necessary.

Representative in special task forces and committees.

Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.

Undertake any other duties as may reasonably be assigned by the FM, DCFC/ CFC.

Gender Equity         

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

Education & Qualifications Required:   

Essential:

• MA/BA Degree in accounting, finance or a related field of studies with a minimum of five    years for MA and/or seven years for BA of relevant finance experience.

• Knowledge of Concern’s major donors’ rules and regulations such as USAID, EU/ECHO, Irish Aid,

• Good communication skills.

• More than 5 years of experience in a related role with INGO.

• Computer literate with a comprehensive knowledge of MS Excel.

• Fluency in English.

• Ability to work under pressure to meet tight deadlines.

• Honesty and Integrity.

• Cross-cultural awareness and sensitivity.

Special Skills, Aptitude or Personality Requirements:    

Essential:

• Strong management skills and ability to motivate others.

• Skills in time management and prioritizing.

• Able to travel to project areas, partners’ offices in Addis Ababa and regions.

• Self-motivated and works with less supervision

• Report writing

Competencies:

• Communicating and working with others

• Delivering results

• Managing self

• Planning 

• Creativity and innovation

• Adaptability

• Interpersonal skills

• Time management and organization skills

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Interested applicants should apply through THIS LINK

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply