Project Background

The Feed the Future Policy LINK project will strengthen the capacity of local actors and institutions to lead and manage the agricultural transformation process and contribute effectively and collectively to improved, broad-based food security policy outcomes.

Specifically, the program aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action.

Policy LINK’s general approach is grounded in facilitative leadership and collaborative governance, which emphasize engaging stakeholders from civil society and public and private sectors in consensus-oriented decision making, collaborative problem solving, and adaptive learning.

Policy LINK in Ethiopia

USAID/Policy LINK Ethiopia is a five-year activity with the overall objective of supporting the Government of Ethiopia (GoE) and other policy system actors in their aspiration to develop an inclusive policy development process. Specifically, the activity will facilitate the transition towards a policy development paradigm driven by multiple stakeholders.

This approach to policymaking will strengthen the capacities of Ethiopia’s main agricultural policy system actors and institutions and support them to engage stakeholders traditionally excluded from decision-making, including academia, financial institutions, the judiciary, Civil Society Organizations (CSOs) non-governmental organizations (NGOs), and private sector representatives from the national, regional, and local levels.

This approach is underpinned by Policy LINK’s overarching theory of change focused on increasing human and social capital, engaging policy system actors in collaborative processes, and developing mechanisms for collaborative governance and dynamic learning systems and platforms to sustain collective action.

Position Objectives

The Administrative Assistant will be responsible for front desk duties and efficient and accurate administrative support to the project office in Addis Ababa. S/he will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID Cooperative Agreement rules and regulations. 

S/he will continually reinforce Policy LINK’s agreed-upon core purpose and principles, and ensure all decision-making is rooted in those purpose and principles. S/he will contribute to foster a learning environment in which personal and team growth is supported, with a shared understanding that the “team” always comes before the “individual.”

Responsibilities

The Administrative Assistant will be responsible for the following:

• Perform receptionist duties: receiving and directing telephone calls and guests, email communications, and in-person inquiries to appropriate staff members; take and relay messages.

• Schedule and confirm appointments for clients, customers, or supervisors.

• Conduct searches to find needed information, using internet or any other sources.

• In coordination with other operations members, maintain administrative project files and documents.

• Under direction of supervisor, provide logistical support for project events and activities, coordinate conferences and meetings, and support arrangement of both in-house and external events.

• Support the Finance and Operations Coordinator as needed in the coordination and follow ups on all transportation logistics for staff and visits.

• Support consultants and project staff with administrative processes and requirements.

• Maintain petty cash fund and replenishment requirements under direction of supervisor, ensuring that all transactions are recorded on the petty cash log, and proper approval signatures are obtained.

• Other administrative and operational support as needed based on evolving project requirements.

Reporting

• The Administrative Assistant will report to the Finance and Operations Coordinator.

Supervisory Responsibilities

• The Administrative Assistant will not have any supervisory responsibilities

Location: Addis Ababa, Ethiopia

Contract Name: USAID/Feed the Future Policy LINK

Status: Long Term Technical Assistance 

Supervision: Finance and Operations Coordinator

Job Requirements

Qualifications

Education and Experience

• Bachelor’s degree preferred and 2+ years of administrative assistance experience, or an equivalent combination of education and experience.

• Demonstrated experience using Microsoft Word, Excel, and PowerPoint.

• Previous experience working with international NGOs or donors, such as USAID-funded projects is preferable.

Skills

• Ability to communicate/collaborate effectively across cultures, including with team members based in other countries.

• Excellent attention to detail and ability to plan, organize, and prioritize multiple tasks remaining flexible while adhering to strict deadlines.

• Proactive self-starter, able to work with minimal supervision and within established deadlines.

• Strong team player with a positive attitude. 

•  Flexible to work under pressure and in response to changing needs.

• Professional fluency in English and Amharic

How to Apply

Please submit applications electronically via this website: CLICK HERE

Applications will be considered in the order received till 23rd August,2023

Candidates will be required to answer certain qualifying questions before uploading their CVs and cover letters to the application form for consideration.

Only candidates who are shortlisted for interviews will be contacted. No email enquiries please